Admin Assistant

Job Description

Job Description

Position: Administrative Assistant – Night Shift
Pay Rate: Up to $30.00/hour
Location: Oakland, CA

Schedule: Monday–Friday | 5:00 PM–3:30 AM (Night Shift)

Position Summary

We are seeking a dependable and highly organized  Administrative Assistant to support overnight transportation and office operations. This role combines administrative responsibilities with dispatch, customer service, order processing, invoicing, and basic accounting functions.

This position is ideal for someone who enjoys working independently, thrives in a fast-paced environment, and is  committed to working the night shift .

Duties and Responsibilities

• Dispatch and communicate with drivers throughout the night.
• Plan, coordinate, and adjust delivery routes based on operational needs.
• Monitor deliveries and communicate updates with drivers and internal teams.
• Process customer orders and accurately enter information into company systems.
• Prepare and process customer invoices.
• Assist with  Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Answer incoming phone calls and provide professional customer service.
• Respond to customer inquiries and provide updates regarding orders and deliveries.
• Coordinate with warehouse and transportation teams to support timely deliveries.
• Maintain accurate records, reports, and operational documentation.
• Identify and communicate delivery, routing, or operational issues as they arise.
• Perform general office, clerical, and administrative duties as assigned.

Qualifications

• Previous experience in  dispatch, transportation, logistics, or office administration preferred.
• Experience with invoicing, Accounts Payable, and Accounts Receivable.
• Strong computer skills, including proficiency with  Microsoft Excel .
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Professional customer service and phone skills.
• Ability to prioritize tasks and make decisions in a fast-paced environment.
• Comfortable communicating with drivers, customers, warehouse personnel, and management.
• Ability to work effectively with limited supervision.
• Reliable, punctual, and dependable.
• Must be committed to working overnight/night-shift hours.

\nCompany Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process.

Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.

We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

Company Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. \r\n\r\nHedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.\r\n\r\nWe take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.