Administrative Professional --- IMMEDIATE NEED!!!

Administrative Assistant

Start Date: ASAP

Job Type: Contract-to-hire

Schedule: Monday - Friday (8am-5pm)

Keywords: #administrativeassistant #frontdesk #receptionist #MSOffice

We are seeking a highly skilled and experienced Administrative Assistant work at the front desk at our client's office in Alameda, CA. In this role, you will effectively manage multiple tasks, ranging from routine administrative duties to more complex responsibilities. The successful candidate will exhibit patience, professionalism, and the ability to consistently produce high-quality work under tight deadlines in a fast-paced environment.

Provide comprehensive administrative support to the team, including timely and effective response to employee inquiries and requests.

• Staff the front desk: greet and assist visitors, process check-ins per visitor policy, and answer or route calls, receive, sort, and distribute incoming mail and deliveries.
• Uphold office security protocols by monitoring lobby activity, controlling access to facilities, and issuing access badges.
• Support the planning, setup, and teardown of social hours and company events (e.g., Assist with coordination of group tours of company facilities.
• Conduct weekly inspections of conference rooms, breakrooms, workrooms, and common areas to ensure cleanliness and adequate supplies.
• Manage inventory, ordering, and restocking of office, canteen, and breakroom supplies (both consumable and non-consumable).
• Maintain canteen appliances and office printers.
• Assist in the administration and oversight of administrative financial accounts, including the review and approval of invoices.
• Provide administrative support for the corporate housing program, including issuing reservation confirmations, scheduling cleanings, and managing supply inventory.
• Serve as the point of contact for office service vendors (e.g., High school diploma or GED required
• 5-7 years of direct experience in an administrative support and/or customer service role
• Customer service attitude
• Comfortable learning and using new tools and technologies to streamline administrative functions.
• Strong knowledge of Microsoft Office - Outlook, Excel, Word, PowerPoint.

Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."