Accounts Receivable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Receivable Specialist to join a wholesale distribution team in California on a contract basis with the potential for a permanent position. This position will oversee the complete receivables process, combining cash application, collections, deduction review, and credit decision support in a high-volume environment. The role is well suited for someone who can work independently, manage detailed account activity, and stay highly organized in a spreadsheet-driven and paper-intensive setting.
Responsibilities:• Manage the full accounts receivable cycle from invoice follow-up through payment posting, account review, and issue resolution.
• Apply incoming payments accurately and maintain up-to-date customer account records across active domestic accounts.
• Investigate retailer deductions and chargebacks, reconcile supporting details, and coordinate resolution of shortages, promotional allowances, and related claims.
• Create and process credit memos in the system while ensuring documentation is complete and aligned with account activity.
• Monitor aging and conduct commercial collections efforts with a focus on a concentrated group of key domestic customers.
• Review overdue balances to help determine whether orders should be released or placed on credit hold based on payment status.
• Use spreadsheets extensively to track receivables activity, analyze discrepancies, and support daily reporting through functions such as VLOOKUP.
• Maintain accuracy in a paper-heavy workflow while working within legacy accounting software and related reporting tools.• Hands-on experience managing full-cycle accounts receivable in a distribution, wholesale, food, or grocery-related environment.
• Proven background in cash applications, commercial collections, billing support, and daily cash activity processing.
• Strong experience handling chargebacks, deductions, and account reconciliations, including retailer shortages and promotional claims.
• Proficiency with Excel, including VLOOKUP, and confidence working in spreadsheet-driven processes.
• Ability to make sound decisions regarding delinquent accounts, shipment releases, and credit hold situations.
• Experience using accounting platforms such as Sage or similar ERP systems; familiarity with older or legacy systems is a plus.
• Comfortable operating independently in a role with broad ownership and a high level of accountability.
• Strong attention to detail, organization, and documentation skills in an environment with substantial manual paperwork.
Vacancy posted 2 days ago
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