Director of Facilities Management

Job Description

Job Description

OVERVIEW:

The Facilities Management Director will oversee all physical aspects of the facility including service of electrical and mechanical systems; maintenance of equipment, physical plant, utilities, and grounds; and compliance with applicable policies and regulations.

RESPONSIBILITIES:

• Coordinates compliance with local, state and federal building codes, SDS, OSHA, EPA regulations, and fire codes.

• Coordinates engineering contractors and vendors, making sure insurance and licenses are current

• Supervise maintenance staff and contractors to complete work orders, preventive maintenance, and emergency repairs

• Conducts regular inspections of life safety systems, including fire extinguishers and sprinkler systems

• Coordinates annual apartment maintenance schedule and completion

• Oversees necessary repairs and maintenance in apartments and common areas including refurbishment for move-ins.

• Oversee building systems such as electrical, plumbing, HVAC, fire alarms, sprinklers, and mechanical equipment

• Ensures the outside of the property is maintained, including landscaping, snow removal, and garbage/trash removal

• Maintains inventory control for all general supplies, parts and equipment for necessary repairs and maintenance.

• Maintains all required engineering files

• Maintain accurate records of equipment, repairs, and maintenance activities

• Maintain inventory control of parts, tools, and maintenance supplies

• Coordinate with vendors and contractors, ensuring required licenses and insurance are current

• Develop, implement, and improve maintenance processes and infrastructure reliability

• Assesses all plumbing and electrical problems within the community and determines the best course of action to correct the problem. Works within the legal scope of local and state codes.

• Reviews safety data sheets (SDS) as requested for potential exposure to hazardous chemicals used and take necessary precautions

• Responds appropriately to resident or community emergencies by assisting as needed

• Creates, schedules, implements, and manages a preventive maintenance program for production machinery and equipment

• Evaluates jobs in process and on completion to ensure products meet safety and work quality expectations

• Directs the maintenance and operations of various facility systems to ensure uninterrupted service. Covered systems may include electrical, refrigeration, water, steam, and compressed gas

• Conducts analysis and maintenance as required for boiler, air wash-water, and similar systems

• Procures materials, supplies, and repair parts to maintain inventory as required

• Suggests, plans, and oversees equipment needs and acquisition to maximize production efficiency and return

• Identify opportunities for process improvements and cost‑effective maintenance solutions

• Manage departmental budgets, capital projects, and inventory of supplies and equipment

• Conduct routine inspections of life safety systems and coordinate necessary repairs

• Develops maintenance procedures and schedules

• Ensures maintenance and repair work is completed correctly and in a timely manner

• Assists with departmental budget estimates and costs of specific repair projects

• Assist in the recruitment, interviewing & selection of maintenance personnel

QUALIFICATIONS:

EDUCATION / EXPERIENCE:

• Bachelor’s degree

• At least two to five years of experience in supervisory positions that combine technical, managerial and financial expertise

• Thorough understanding of OSHA and EPA regulations as they pertain to facility operation and maintenance in nursing care facilities

• Extensive knowledge of building systems such as plumbing, electrical, and HVAC

• Excellent analytical and problem-solving skills

• Ability to identify issues and determine repairs that are needed

• Ability to plan maintenance schedules for building systems

• Excellent management and supervisory skills

• Proficient with Microsoft Office Suite or similar software

SUPERVISORY RESPONSIBILITIES:

• Oversees, schedules and coordinates daily work assignments of housekeeping, maintenance, electrical, mechanical operation workers, and security staff

WORK ENVIRONMENT:

• This job operates in a health care setting

• This role requires regular walking to various locations around the care center

• Incumbent may be exposed to virus, disease and infection from patients and specimens in working environment

• May experience traumatic situations, including psychiatric, and deceased patients

PHYSICAL REQUIREMENTS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Must be able to traverse property and facility to diagnose building issues and plan repairs or maintenance

• Must be physically able to climb ladders, bend, or crawl into awkward spaces

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear

• The employee must occasionally lift or move up 50 pounds

TRAVEL: 

• There is no travel expected for this position