Sales Coordinator

Los Angeles, United States

The Sales Coordinator – Southern California provides administrative and coordination support to the Southern California sales team at Martinez Steel, LLC's Ontario, CA headquarters, managing customer records, processing sales documentation, tracking pursuits, and enabling the sales team to maximize client-facing time and revenue activity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative of those that must be met by an employee to successfully perform this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide comprehensive administrative and coordination support to the Southern California Sales Manager and sales representatives.
• Maintain accurate and current customer account records, contact information, and opportunity data in the company CRM system.
• Prepare sales proposals, capability packages, and client correspondence under direction of the Sales Manager.
• Track and follow up on active bid pursuits, pending proposals, and client communications; maintain an organized pursuit calendar.
• Coordinate bid submission logistics including proposal assembly, deadline tracking, and document delivery.
• Process customer inquiries, requests for information, and incoming sales communications; route to appropriate team members.
• Prepare weekly sales reports, pipeline summaries, and activity logs for the Sales Manager and regional leadership.
• Coordinate client meetings, sales presentations, and industry event registrations for the Southern California sales team.
• Collaborate with estimating, project management, and accounting teams to ensure accurate project information and timely billing setup on awarded projects.
• Maintain organized sales files, contracts, and correspondence in compliance with company recordkeeping policies.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must meet the following minimum qualifications. Education, experience, and certifications listed represent the minimum required; equivalent combinations may be considered.

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred.
• Minimum 2 years of sales support, administrative, or customer service experience; construction or specialty subcontracting environment preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); CRM software experience preferred.
• Strong organizational skills, professional communication abilities, and customer service orientation.
• Ability to manage competing priorities and meet deadlines in a fast-paced sales environment.
• Bilingual English/Spanish a plus given the regional client and workforce base.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Office-based at Ontario, CA headquarters. Minimal travel required. Standard office environment with extended periods of sitting and computer use.

EQUAL EMPLOYMENT OPPORTUNITY / COMPLIANCE NOTICE

This job description does not constitute a contract of employment. Martinez Steel, LLC is an at-will employer. Employment decisions are made without regard to race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, or any other characteristic protected by applicable federal or California state law. Martinez Steel, LLC complies with all applicable California Labor Code provisions and FLSA requirements.