Executive Assistant

Executive Assistant

Logic Integration Audio Visual

Logic Integration is looking for a well-organized Executive Assistant to provide support for our CEO and management team. This is a great opportunity to establish working relationships with a high-level executive and contribute to the overall efficiency of our organization. Here at Logic Integration, we're committed to creating a culture where employees feel valued. We're proud to have a 4.9-star rating on Google and an above-average Work Happiness Score from our employees.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO and management team. Executive Assistant's responsibilities include managing calendars, and meeting agendas, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:

• Act as the point of contact among managers, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage CEO calendars and set up meetings
• Make travel and accommodation arrangements for personal and work
• Rack daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance, review schedules, and wage changes of other clerical staff
• Greet people at the office front door and ensure the showroom is ready for clients
• Distribute leads, assign leads, follow up on leads
• Format information for internal and external communication – memos, emails, presentations, reports
• Prep Keynote or PowerPoint presentations for CEO
• Take minutes during meetings, project site walks, and other
• Preparation of site walk notes and photos into a starting project with D-Tools and Zoho Drive
• Start the new project process for a potential Logic sale using Zoho and d-tools tools
• Be a Master user of Trello, basecamp, or a similar electronic task system
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office cloud filing system, file docs for the CEO
• Prep employee reviews, gather feedback requests from team members
• Other misc. tasks and errands that come up for the CEO, this is always changing, flexibility is key!
• Marketing/Sales
• Coordinate marketing efforts, photo shoots, and video shoots.
• Track marketing and media progress in Trello for magazine opportunities
• Coordinate website changes such as staff updates, photo uploads, new and updated landing pages
• Greeting clients, answering phones/entering leads, maintaining phone greetings/holiday updates
• Checking all calendars, being aware of visitors, prepping for meetings: RED CARPET
• Review Champ and Google review management
• Project close-out phone calls / QC / Welcome gifts, Review Champ Training –ProSource University
• Prosource University development & meetings as needed
• Course creation, editing, enrollments of users
• Grid updates as techs progress through courses; update all grids quarterly with new or removed courses path updates
• Communicate Training Program changes
• Grade PSU course assignments. Weekly reports to division leads and senior management on progress
• Create a shared document that is a running list of updates that need to be made to the overall grid
• Set Recurring appointments for:
• Monthly updates of progress techs have made
• Quarterly updates of path, grids and PSU
• Coordinate training days and topics with management team.
• General HR Activities
• Onboarding process & execution (Zoho Sign, document filing, notify stakeholders, first day planning)
• Exit process & execution (follow checklist)
• Achieve complete adherence to company handbook
• Setup all standard company job descriptions
• Schedule major awards on your calendar so submissions are well planned for.
• Awards submissions. Submit monthly awards for billable employees and Google reviews
• $250 bonus for each reward submission
• Management Team
• Help managers with daily and weekly tasks
• Coordination of travel, rentals, equipment coordination - PMs should handle majority but may help out w/ people that don't have a CC

Requirements:

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office and O365 knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and iPhone/Mac applications
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree PA diploma or certification is a plus
• Personal assistant experience
• Google Suite
• Office 365
• QuickBooks
• Clerical experience
• Proofreading
• Computer literacy
• Transcription
• Data entry
• Phone etiquette
• Event planning
• Project coordination
• Office manager experience
• DocuSign or e-sign applications

Benefits:

• Paid time off such as PTO, sick days, and vacation days.
• Health insurance.
• Life insurance.
• Dental insurance.
• Vision insurance.
• Retirement benefits or accounts.
• Long-term disability insurance.
• Paid Time Off.
• Training.
• Company-issued equipment.
• Employee Accommodation on AV gear.
• Goal setting and career path.
• Great culture!
• Paid quarterly fun day, take time to have fun as a team.