Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator

Job Description

The Project Coordinator supports daily construction operations on large industrial and manufacturing projects by coordinating field activities, documentation, and communication between project managers, field crews, and subcontractors. This role helps ensure that work in the field aligns with project drawings and specifications, supports jobsite safety and organization, and contributes to the successful delivery of complex MEP, industrial, and solar manufacturing facilities.

Responsibilities

• Coordinate daily construction activities with project managers, field crews, and subcontractors to keep work progressing smoothly and on schedule.
• Review architectural, structural, mechanical, electrical, plumbing, and industrial construction drawings, specifications, and project documents to support accurate field execution.
• Monitor field work to ensure alignment with project requirements and promptly identify discrepancies or issues that may impact quality, schedule, or safety.
• Communicate project issues, changes, delays, and conflicts clearly and promptly to project leadership and other stakeholders.
• Track project progress, including manpower, equipment utilization, and subcontractor performance, and report status to the project team.
• Assist with project documentation, including preparing and maintaining daily reports, photos, inspections, Requests for Information (RFIs), and change documentation.
• Coordinate material deliveries, equipment access, staging, and installation activities to minimize delays and maintain efficient workflows.
• Follow up with subcontractors on schedules, incomplete work, and punch list items to support timely completion of project milestones.
• Participate in site walks and coordination meetings to stay informed on field activities and to help resolve coordination issues.
• Maintain an organized and orderly jobsite, supporting efficient operations and a safe working environment.
• Support jobsite safety initiatives by reinforcing safety expectations and helping ensure that work practices align with project safety requirements.
• Perform other project coordination duties as assigned to support overall project success.

Essential Skills

• At least 2 years of experience in construction, field coordination, project coordination, or a closely related role.
• Familiarity with architectural, structural, mechanical, electrical, plumbing, or industrial construction drawings and the ability to interpret them for field use.
• Previous experience working on industrial, manufacturing, MEP, electrical, or commercial construction projects.
• Ability to communicate effectively with field workers, subcontractors, supervisors, and project management teams, both verbally and in writing.
• Comfort working independently in the field and consistently following up on outstanding issues until they are resolved.
• Basic computer skills, including proficiency with Microsoft Excel, Word, Outlook, and reviewing PDF drawings.
• Strong organizational skills and attention to detail to manage documentation, track progress, and support multiple concurrent tasks.
• Ability to coordinate and prioritize work in a dynamic construction environment with changing schedules and field conditions.

Additional Skills & Qualifications

• Experience with Bluebeam, Procore, AutoCAD, or similar construction software is a plus.
• Experience in industrial, manufacturing, or plant environments is highly beneficial.
• Experience with subcontractor management, scheduling, and project coordination on large industrial or MEP projects.
• Exposure to process systems, quality control activities, and RFIs in a construction setting.
• Interest in or experience with solar manufacturing facilities or related industrial projects.

Work Environment

This role operates primarily on large industrial and manufacturing construction projects, including major solar manufacturing facilities and other complex MEP and industrial builds. You will work on significant industrial projects across the United States, including a major project in Jeffersonville, IN, and will travel to different project sites as needed. The work environment is field-based and jobsite-focused, involving regular site walks, coordination meetings, and close interaction with field crews and subcontractors. You will use tools such as Microsoft Office, PDF drawing review software, and potentially Bluebeam, Procore, or AutoCAD to support coordination and documentation. The setting is fast-paced, collaborative, and construction-oriented, with a strong focus on safety, organization, and effective communication among all project stakeholders.

This is a Permanent position based out of Jeffersonville, IN.

The pay range for this position is $60000.00 - $80000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

3% 401k15 days PTO and 5 sick daysHealth, vision and dental insurance

This is a fully onsite position in Jeffersonville,IN.

This position is anticipated to close on Oct 4, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.