Administrative Assistant

Job Title

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples Of Work Performed

Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.

Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.

Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.

Processes a variety of correspondence, investigates subject matter, and prepares replies.

Defines and investigates problems; formulates methods of resolution.

Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.

Represents supervisor at meetings.

Performs general office management duties.

Assists in planning full committee and/or subcommittee meetings and workshops.

Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.

Responsible for recording and reporting out committee meetings.

Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.

Responsible for maintaining public records and responding to public records requests

Performs other related duties as required.

Knowledge, Skills, And Abilities

Knowledge of administrative principles and practices.

Knowledge of research techniques.

Extensive knowledge of the Microsoft Office Suite, especially Word and Excel

Ability to pay attention to detail and review work for accuracy and quality of content.

Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.

Ability to collect, analyze, and interpret data.

Ability to plan, organize, and coordinate work assignments.

Ability to communicate effectively verbally and in writing.

Ability to deal tactfully and courteously with the demands of the public.

Ability to handle confidential information.

Ability to understand and apply rules, regulations, policies, and procedures.

Ability to prepare reports, correspondence, and maintain records.

Ability to utilize problem-solving techniques.

Ability to train others.

Minimum Qualifications

A bachelor's degree from an accredited college or university.

Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference will be given to those with legislative experience.

Salary is commensurate with experience. The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at View phone number on click.appcast.io.

Benefits

Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.

Health and Dental Insurance: Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits: Annual Leave accrues as follows based on creditable state service: Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance: Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement: Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium.

Florida Pre-Tax Plan and Deferred Compensation Plan: This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays: New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement: The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note: All values are based on individual plans.