Proposal Coordinator

Proposal Coordinator

This role is based onsite at our Draper, UT office. While local candidates are strongly preferred, we are open to exceptional remote candidates based anywhere in the US. Please note this is an individual contributor role.

For over 25 years, NEOGOV has been at the forefront of public-sector innovation, building technology that helps government and education organizations work smarter, move faster, and better serve their communities.

We are a team of cutting-edge technologists, operators, and problem-solvers with top-tier skills and a shared ambition: to build the most efficient operating model in GovTech. We combine deep public-sector expertise with modern SaaS practices, AI-enabled workflows, and a relentless focus on execution.

At our core, we are a people-first company. We empower our customers to support the public servants they employ, the communities they serve, and the talented teams that bring our platform to life.

Our solutions support the entire employee journey, from hire to retire. By transforming complex HR and compliance workflows into simple, intuitive experiences, we help public-sector organizations reduce friction, improve efficiency, and focus on what matters most: making a difference.

We are seeking a skilled and detail-oriented Proposal Coordinator to oversee and develop public sector proposals from intake to submission. This role involves crafting clear and persuasive responses that effectively communicate the value and functionality of our solutions. The ideal candidate will collaborate with various internal and external departments, utilizing their exceptional analytical, communication, and project management skills. A solid understanding of software technology is essential. This position is integral to our proposal team and contributes significantly to the broader sales team at NEOGOV.

This posting is for an existing vacancy.

What You Will Do

• Oversee the entire proposal development lifecycle, ensuring compliance with public sector RFP requirements. Coordinate contributions from cross-functional teams to develop compelling and competitive proposals, ensuring timely submissions.
• Analyze and review RFPs from various entities, including government agencies, healthcare organizations, and educational institutions, to understand specific requirements, compliance guidelines, and evaluation criteria.
• Collaborate with internal and external stakeholders to develop winning proposal strategies that align with the public sector's unique requirements.
• Develop and manage comprehensive proposal content and templates, ensuring that messaging is clear, consistent, and persuasive. Tailor content to comply with regulatory and technical specifications.
• Facilitate collaboration between sales, sales engineers, legal, marketing, and product teams to develop comprehensive proposals. Serve as the central point of contact for all proposal-related communication and updates.
• Implement rigorous quality control processes to review proposal content for compliance, accuracy, grammar, and clarity. Ensure that all proposals meet internal and external standards prior to submission.
• Identify potential risks in proposal development and submission, and develop mitigation strategies to address these risks proactively. Ensure contingency plans are in place to handle last-minute changes or corrections.
• Assist in the preparation of supporting documentation, such as certifications, security questionnaires, and compliance attestations.
• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.
• Occasionally travel for work-related meetings, conferences, and team-building events

Who You Are

• An independent worker that is highly accountable with minimal oversight
• An excellent written and verbal communicator with customer relation and organization skills
• Self-motivated and proactive, with a passion for delivering high-quality results and driving continuous improvement
• Detail oriented individual with a drive to produce error-free, on-time proposal submissions, while adhering to internal standard operating procedures
• Strong analytical and problem-solving abilities, with meticulous attention to detail in reviewing RFPs, identifying compliance requirements and addressing evaluation criteria
• Strong organizational and project management skills, with the ability to collaborate effectively across teams and manage multiple deadlines

What You Have

• 3+ years of Proposal development experience
• Bachelor's degree preferred
• Prior experience with Proposal management, proposal development or project management
• Proficiency in Google Suite and MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat
• Preferred experience in sales tools including CRM (EX: Salesforce), Proposal Content Management (EX: Loopio) and Project / Task Management (EX: ClickUp)
• Strong knowledge of software technology, including SaaS, cloud computing, and enterprise solutions

What NEOGOV Offers

• Competitive Wages
• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees effective Day 1
• Generous PTO to support work-life balance
• 401K Matching
• 12-week Paid Parental Leave
• Autonomy to grow and find your career path with supportive leadership
• Remote working opportunities
• Inclusive and diverse work environment

NEOGOV does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.