Executive Assistant

Our client, a leading financial services firm, is looking for a decisive, strategic professional to join their team. This is a high-visibility role where youll partner with senior leadership and external stakeholders on initiatives that shape business outcomes. Youll be trusted to manage projects end-to-end, safeguard sensitive information, and deliver results in a fast-paced, high-pressure environment. For a driven professional ready to operate at the highest level, this role offers the platform to make a measurable impact and accelerate your career. Responsibilities Oversee expense reports and prepare confidential correspondence with accuracy and discretion. Coordinate complex travel arrangements, itineraries, and agendas; compile and distribute documents for weekly travel-related meetings. Research, prioritize, and respond to incoming issues, including sensitive or confidential mattersby determining the most effective course of action or escalation. Serve as a direct point of communication with team members and key stakeholders regarding ongoing projects and initiatives. Manage non-disclosure agreements and related documentation, ensuring accuracy, compliance, and proper execution of all contracts. Organize and facilitate committee and leadership meetings, including technology setup, material preparation, and distribution for weekly, monthly, quarterly, and earnings call sessions. Prepare quarterly lender reporting packages for each property. Run reports and partner with analysts to source additional data and insights as needed. Coordinate scheduling and travel logistics for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants to support broader team objectives. Take on additional responsibilities and projects as required to support the teams success. Ideal Experience Bachelors degree preferred, with proven experience supporting senior executives in a fast-paced, professional environment, ideally within financial services, private equity, investment banking, or a similar setting. Strong technical skills, including advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn new systems and technology. Exceptional written and verbal communication skills, with the ability to communicate clearly and professionally with executives, clients, colleagues, and external contacts. Highly organized and proactive, with the ability to effectively prioritize, multitask, anticipate needs, and manage multiple competing priorities in a deadline-driven environment. Polished and professional with strong judgment, discretion, and confidentiality. Comfortable interacting with senior executives and handling sensitive business and personal information with a high level of professionalism. Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. The Larko Group