EXECUTIVE ASSISTANT
Community Correction Association
OVERVIEW: This role demands exceptional project management and attention to detail, confidentiality, and the ability to handle a wide range of administrative and executive support tasks. You will act as a key liaison between the Chief Executive Officer, senior management and internal/external stakeholders, ensuring smooth communication, efficient operations, and that organizational goals are met. RESPONSIBILITIES:
- Provides direct administrative support to the CEO by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- May represent the CEO in various meetings or community activities.
- Responsible for flow of communication and will keep the CEO apprised of time sensitive issues that will affect the organization, Board and staff.
- Assists in maintaining and coordinating CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Schedules meetings, secures venue, room set up, refreshments, tracks attendance, and assists with preparing and distributing meeting agendas, supporting materials and minutes.
- Serves as the CEO's administrative liaison to Agency's Board of Directors, and Board Committees as well as with other agency and/or governmental boards and executives.
- Coordinates communications with the Board and committees as directed.
- Maintains official documents of the organization including but not limited to Board/committee agenda and minutes, Board/Committee calendars, conflict of interest statements, resolutions, bylaws, policies and procedures and others as required.
- Assist with coordination and attendance at various community events and coordinate the various functions and marketing materials needed.
- Assist with the coordination of staff trainings, education, and team building
- Takes accurate notes and meeting minutes during meetings and following up with stakeholders on key changes, next steps, and deliverables.
- Creating and editing various business documents, presentations, reports, and other materials as needed.
- Conducting research on various topics for projects, events, meetings, etc.
- Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality.
- Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments. Monitor project progress and identify roadblocks.
- Perform other duties as assigned by supervisor.
- Minimum of a Bachelor's degree in business; higher degree (MBA or MA) in related field is preferred.
- 5+ years of executive or administrative work experience preferred
- Experience working with the Board of Directors and senior level management interactions is preferred.
- Not for profit organization experience is a plus.
- Proficient in Microsoft Office (Outlook, Word, Excel and Power Point) and Adobe Acrobat.
- Excellent verbal and written communication skills
- Strong organizational and task prioritization abilities
- Ability to handle confidential information with integrity and sensitivity
- Proactive mindset with the ability to anticipate needs and act accordingly
- Attentive to details and follows through on assigned tasks and commitments
- Able to build relationships with internal and external stakeholders and network
- Experience with calendar management and travel coordination
- Highly motivated, self-driven, and eager to learn and apply new skills
- Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately
- Follows process and procedures that align with company goals and promotes organization effectiveness
- Self-starter and comfortable working in ambiguity or with limited information
- Prolonged periods of standing and walking.
- Frequently required to sit, reach with hands and arms, and stoop, kneel, crouch, or crawl.
- Must be able to lift and/or move 25 pounds.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the EXECUTIVE ASSISTANT in Youngstown, OH vacancy
- ...Executive & Personal Assistant / Special Projects Coordinator About the Role We are looking for an exceptionally resourceful, organized, tech-comfortable, and hands-on Executive & Personal Assistant to work directly with a busy entrepreneur and CEO. This...SuggestedFor contractorsSeasonal workWork at officeImmediate startWork from homeHome office
Advanced Trichology and Evolution Hair Loss Institute
Struthers, OH3 days ago - ..., and the ability to handle a wide range of administrative and executive support tasks. You will act as a key liaison between the Chief... ...sensitive issues that will affect the organization, Board and staff. Assists in maintaining and coordinating CEO’s appointment schedule by...SuggestedWork experience placementWork at officeFlexible hours
Socket
Youngstown, OH3 days ago - ...DOE Expected Hours: 30–40 hours per week Position Overview Seeking a highly organized, professional, and proactive Executive Assistant to support the CEO. This role is critical to ensuring the smooth operation of executive-level functions, with a particular...SuggestedWork at office
Robert Half
Youngstown, OH23 days ago - Executive Assistant — Join Astro Shapes About Astro Shapes Astro Shapes is a leading aluminum extrusion manufacturer delivering end-to-end solutions—from concept through completion—supported by advanced technology, full-service capabilities, and a strong commitment to quality...SuggestedFull timeWork at office
- Overview As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth functioning of executive operations, with a particular focus on the telecommunications and asset recovery domains. This position requires a candidate with exceptional organizational...SuggestedWork at officeFlexible hours
- ...Assistant Manager/Key Carrier Roses/Roses Express is seeking motivated individuals to support our Stores as we provide essential products at great values to the communities we serve. As a Roses/Roses Express Assistant Manager/Key Carrier you will be responsible for...Hourly payFull timePart timeFlexible hoursAfternoon shift
- ...Administrative Assistant The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. Ministerial Duties These responsibilities...Work at officeLocal area
Fellowship of Christian Athletes
Youngstown, OH2 days ago - ...Administrative Assistant It's fun to work in a company where people truly believe in what they're doing! Our intention is to have... ...care. The Administrative Assistant provides support to an executive and/or department to ensure they successfully deliver on commitments...Work at officeLocal area
Ohio Living Home Health & Hospice - Greater Toledo
Youngstown, OH2 days ago $20 per hour
...Administrative Assistant Youngstown, OH The HIRING IMMEDIATELY Administrative Assistant Location: Calvary Cemetery - Youngstown, OH The Administrative Assistant is a high visible position for all that visit the Parish Cemeteries. As the Administrative Assistant for the...Hourly payImmediate startMonday to FridayCatholic Funeral & Cemetery Services
Youngstown, OH1 day ago- ...effectively motivate others ~ Must be able to stand, bend, walk for long periods of time ~ Must be able to lift 25 pounds without assistance ~ Other duties as assigned ~ Reliable transportation ~ High school diploma or equivalent Palm Beach Tan is an Equal...Immediate start
- ...Administrative Assistant The Administrative Assistant III provide general administrative support in a fast-paced office environment. The candidate should have an understanding of general office procedures, have the ability to communicate effectively, problem solve and...Work at office
eTeam
Girard, OH1 day ago - ...Job Description Job Description Assistant General Manager Join a respected restaurant group as an assistant general manager, where... ...safety, and regulatory compliance throughout the restaurant Execute local marketing initiatives and support community engagement...Local areaFlexible hoursDay shiftAfternoon shift
Goodwin Recruiting
Youngstown, OH2 days ago - ...team into great merchants delivering AEO brand Visual standards every day. Through your leadership, your team always nails floorset execution, and rocks merchandising and marketing brand standards. You ensure the store is always "guest ready" through effective...Full timeTemporary workPart timeCasual workSeasonal workLocal areaFlexible hours
Unsubscribed
Youngstown, OH3 days ago - ...Job Description Job Description Job Title: Administrative Assistant Location: Boardman, OR Classification: Non-Exempt Build your career with Alto Ingredients! Earn a competitive salary, benefits including Medical,...Work at officeLocal areaMonday to FridayNight shift
Alto Ingredients, Inc
Boardman, OH16 days ago $14.29 - $16.41 per hour
...administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required. This... ...(s) in problem solving, project planning, and development and execution of stated goals and objectives. Daily -5%: Establishes,...Hourly payTemporary workPart timeWork at officeMonday to FridayWeekend workBroward Community College
Youngstown, OH12 hours ago$14.5 - $15 per hour
...Opportunity: Grow Your Career Supports store management in the execution of store related administrative functions. Ensures an... ...functions and maintains cash office standards Supports Operations Assistant Store Manager with scheduling, expense account monitoring,...Hourly payTemporary workWork at officeLocal areaHome officeFlexible hoursNight shiftTJX
Youngstown, OH1 day ago- ...team successes. While focusing on delivering quality service, the position must also manage the resources within their control and assist others in managing resources. JOB DUTIES & RESPONSIBILITIES Answer telephone, determine nature of call, and direct caller...Full timePart timeWork at officeHome officeFlexible hours
CommuniCare Corporate
Youngstown, OH3 days ago - The Canfield office of Roetzel & Andress is seeking a full-time Legal Assistant with a minimum of 5 years of corporate litigation exerience. Roetzel & Andress is a full-service law firm with locations across Ohio and Florida, as well as in Chicago, Detroit, Lexington and...Full timeFlexible hours
Roetzel & Andress
Youngstown, OHmore than 2 months ago - ...Job Description Job Description Description: The Business Account Manager Assistant supports Flying HIGH Inc.’s integrated workforce development services by assisting in developing strong relationships with employers, community partners, and referral sources. This...Work at office
Flying High Inc
Youngstown, OH23 days ago - ...and advance in their careers. Responsibilities Maintains a stable area that is clean, neat and sanitary condition. Assists Racing Secretary with stall assignments. Maintains records of all stalls and ensure horses are quartered in assigned stalls....Local areaNight shift
Penn Entertaiment
Youngstown, OH2 days ago - ...thrive, and advance in their careers. We Love Our Work. Maintains a stable area that is clean, neat and sanitary condition. Assists Racing Secretary with stall assignments. Maintains records of all stalls and ensure horses are quartered in assigned stalls....Local areaNight shift
Hollywood Gaming at Mahoning Valley Race Course
Youngstown, OH3 days ago - As part of the Subway® Team, you as an Assistant Manager will focus on seven main things: Providing an excellent Guest experience Ensuring that great food is prepared & served Keeping our restaurants functional, clean and beautiful Controlling inventory Scheduling...Full timePart timeShift workWeekend workDay shiftAfternoon shift
- Duties We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with store functions and day-to-day store activities Help customers in...Full timeContract workSeasonal workLocal area
- ...create an oasis that inspires and empowers women. Position: Windsor Assistant Manager (Full-Time/Part-Time) Location: 19 Youngstown -... ...and plan in detail to get the job done. Own the sales floor to execute daily operations and create the Oasis for customers. You have a...Full timePart timeFlexible hours
- ...RM Assistant Manager Here at Burger King, we've created the kind of place where you can be your true self and your best self. It's the kind of place where you can find lots of support and opportunities. Whopping support and whopping opportunities! Come join our team...Hourly payMonday to FridayShift workNight shiftWeekend workDay shiftAfternoon shift
$23 - $26 per hour
Overview Join to apply for the Assistant Manager role at Panda Restaurant Group . Are You Craving A Career With An Industry Leader? Panda Express is searching for experienced leaders to join our store management team. Panda is 100% committed to the professional and personal...Hourly payFull timeTemporary workLocal areaFlexible hours- ..., empower, and celebrate our dynamic culture. Overview As an Assistant Manager, you will fully manage the store’s staff and operations... ...properly followed in the store Ability to demonstrate timely execution and compliance of floor set guides and promotions Assist...Hourly payWorldwideFlexible hoursShift work
- ...Assistant Manager Bring the flavor. Bring the fire. Grow the team. At Burger King, our Assistant Managers (AMs) play a critical role in driving restaurant performance and developing strong, high-performing teams. You'll partner closely with the Restaurant General...Hourly payWeekly payMinimum wageLocal areaFlexible hoursShift work
$23 - $26 per hour
...Management Leadership Training, mentorship, and support from our Panda community that cares about your success. What You'll Do As An Assistant Manager: You are in charge of assisting the operation of a single store. This includes, but is not limited to, hiring, managing...Hourly payFull timeTemporary workLocal areaFlexible hours- ...passion for developing talent from within. Position Summary As an Assistant Store Manager, you play a key role in supporting daily store... ...procedures, and loss prevention standards Support consistent execution of merchandising, operational, and visual standards Perform...Flexible hoursNight shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to EXECUTIVE ASSISTANT. Be the first to apply!
Related searches
- executive assistant - work from home: remote Youngstown, OH
- remote executive assistant (part-time) Youngstown, OH
- senior executive assistant
- executive team assistant office manager
- executive administrative assistant healthcare
- japanese executive assistant
- office administrator executive assistant
- c-level executive assistant
- remote executive assistant
- executive assistant ii