Executive Assistant

Executive Assistant / Office Operations Coordinator

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Operations Coordinator to support firm leadership while helping ensure the office runs smoothly day to day.

This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities.

You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.

Key Responsibilities

• Manage complex calendars and scheduling for leadership
• Coordinate meetings, appointments, and internal events
• Anticipate scheduling conflicts and proactively resolve issues
• Track action items, projects, and follow-ups to support execution
• Provide day-to-day administrative support to leadership as needed

Office Operations

• Serve as the first point of contact for clients and visitors
• Maintain a professional, organized, and welcoming office environment
• Manage office supplies and coordinate with vendors
• Answer and direct incoming calls professionally
• Assist with general office needs and occasional office-related errands

Administrative Support

• Organize and maintain digital and physical files
• Assist with document management, scanning, and filing
• Support attorneys and leadership with administrative tasks
• Help ensure documents, communications, and records are handled accurately and efficiently

We are a systems-driven, high-accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience.

Our team values:

• Structured workflows
• Strong follow-through
• Clear communication
• Ownership and accountability
• High standards of professionalism

This role is important to ensuring leadership can operate effectively and the office runs smoothly.

In this role, success means:

• Leadership calendars are organized, efficient, and well-managed
• Meetings, priorities, and follow-ups are handled proactively
• Office operations run smoothly and professionally
• Tasks are completed accurately and on time
• Communication across the team is clear and effective
• Problems are anticipated and resolved before they escalate

Required:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role
• Experience supporting executives, attorneys, or leadership teams
• Strong organizational and time management skills
• Excellent written and verbal communication
• Professional demeanor and strong client service skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office, including Word, Outlook, and Excel

Preferred:

• Experience in a law firm or other professional office environment
• Bilingual skills

Benefits include:

• 401(k) with company match
• Health insurance
• Health Care Flexible Spending Account (FSA)
• Life insurance
• Short-term and long-term disability insurance
• Educational course reimbursement
• Paid time off (PTO)
• Paid holidays