Administrative Assistant, Office of Network Support

Administrative Assistant, Office Of Network Support

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

The Office of Network Support (ONS) manages and supports Chicago's 18 school networks and the Independent Schools Principals network, ensuring principal quality and strong school performance across the district. ONS is integral in developing, implementing, and communicating district-wide policies. Our vision is that every child in every school succeeds and our mission is to support schools by engaging them in continuous improvement cycles, providing differentiated support and resources and empowering leaders.

Job Summary: Reporting to the Senior Business Operations Specialist, the Administrative Assistant will support a variety of projects, as well as reporting, communications and general administrative work. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Administrative Assistant will be held accountable for the following responsibilities:

• Support management of ONS systems and processes.
• Provide administrative support including but not limited to updating and maintaining calendars for Chief and Deputy Chief time off, photocopying and printing, preparing meeting materials, scheduling meeting locations, and supporting attorneys and leadership in the Law Department.
• Create regular and ad hoc reports under the direction of the Director of Data Management.
• Create and coordinate a streamlined process for updating and managing critical documents used by staff district-wide.
• Coordinate circulation of external and internal communications (memos, newsletters, etc).
• Use various tools used to collect and maintain data, e.g., Google Suite, Power BI, etc.
• Develop and edit digital media presentations for advertisements and meetings.
• Answer phones, direct calls to the appropriate parties, and take messages as appropriate;
• Support schools during annual temporary deployment.
• Other duties as assigned

In order to be successful and achieve the above responsibilities, the Administrative Assistant, Office of Network Support must possess the following qualifications:

• Bachelor's degree from an accredited college or university required
• Minimum of two (2) years of administrative or clerical duties work experience required, which can include previous internships
• Digital Media experience preferred

Knowledge, Skills, and Abilities:

• Ability to use and quickly learn and apply a variety of data tools (e.g., Power BI)
• Strong interpersonal, presentation and communication skills (Verbal, Written, Listening)
• Ability to build collaborative relationships with a variety of constituent groups, including external partners, to ensure the entire system supports schools and principals effectively
• Ability to define problems, analyze data, and outline valid conclusions and action steps
• Ability to see projects through the full life cycle, monitor progress and make adjustments as needed
• Ability to thrive in a fast-paced environment; Ability to work independently or in a team environment
• Capable of handling sensitive information and maintaining high levels of confidentiality
• Proficiency with the Google Suite applications
• Strong attention to detail

Conditions of Employment As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

• Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.