Administrative Assistant

Beacon Hill

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A well-established, boutique law firm in downtown Chicago is seeking an Administrative Assistant to join their close-knit team. This firm is known for its stability, collaborative culture, and strong work-life balance with minimal overtime.
This is a great opportunity for someone who enjoys a varied role, is comfortable taking initiative, and thrives in a small professional services environment.
Key Responsibilities

Provide general administrative and legal support across the office as needs arise
Assist with billing and invoicing (beyond basic time entry); learn and manage the firm's billing system
Heavy Excel usage for reporting, tracking, and administrative support
Support day-to-day office operations including ordering supplies and inventory management
Assist with accounts payable\/financial tasks (QuickBooks or similar exposure is a plus)
Act as backup support to other team members when needed
Learn new processes quickly and proactively problem-solve
Qualifications
- 3+ years of experience in a law firm or professional services environment
- Strong Excel skills required
- Prior experience within a billing software required
- Experience with QuickBooks, Timeslips, or similar systems is a plus
- Strong communication skills and the ability to take clear notes and confirm expectations
  
  A1475113CHI-PERM_1790007653
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Vacancy posted 2 days ago

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