Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support daily administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who is highly organized, takes initiative, and can manage a steady flow of office tasks with accuracy and professionalism. The ideal candidate is comfortable working independently, communicating with tenants and internal partners, and using Microsoft Office to keep records, reports, and correspondence up to date.

Responsibilities:
• Coordinate day-to-day administrative support for property operations, ensuring documents, records, and communications are handled in a timely manner.
• Prepare, review, and track invoices, purchase orders, and other financial paperwork while maintaining organized files and supporting payment-related activities.
• Assist with tenant-facing communication by responding to routine questions, preparing written correspondence, and directing requests to the appropriate contacts.
• Maintain office documentation, including reports, insurance-related records, compliance materials, and general property files with a high level of accuracy.
• Support monthly reporting and budget-related administrative tasks by gathering information, updating spreadsheets, and helping organize recurring financial data.
• Process checks and other standard office transactions while following established procedures and internal policies.
• Provide general clerical support such as typing, filing, scheduling, and coordinating travel or meeting-related arrangements when needed.
• Contribute to efficient office workflow by identifying priorities, staying ahead of deadlines, and assisting with additional administrative assignments tied to property management needs.• Strong proficiency with Microsoft Office, including the ability to manage spreadsheets, documents, and routine administrative tracking efficiently.
• Demonstrated administrative experience in an office-based environment with the ability to handle multiple priorities independently.
• Effective written and verbal communication skills, with a detail-oriented approach to customer service and interpersonal interactions.
• Solid organizational skills and attention to detail when managing correspondence, files, reports, and procedural tasks.
• Ability to follow policies and established procedures while maintaining accuracy in day-to-day office functions.
• Self-motivated work style with a dependable attitude, strong work ethic, and the ability to take initiative without close supervision.
• Experience supporting accounts payable or accounts receivable activities is preferred, but not required.
• Background in property-related administration or tenant support is helpful, though transferable administrative experience will also be considered.