Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Property Administrator to support daily administrative operations for a property management team in Fort Wright, KY. This is a Long-term Contract opportunity suited for someone who takes initiative, stays organized under pressure, and communicates professionally with tenants, vendors, and internal stakeholders. The ideal candidate is comfortable managing multiple priorities, maintaining accurate records, and using Microsoft Office tools to keep office workflows running smoothly.

Responsibilities:

• Coordinate day-to-day administrative support for property operations, including document management, correspondence, filing, and general office tasks.

• Prepare, review, and track invoices, purchase orders, and related records while helping maintain accurate financial documentation.

• Assist with accounts payable activities such as invoice handling, check processing, and resolving routine payment questions.

• Communicate with tenants, vendors, and internal teams to address service requests, provide updates, and ensure a high level of customer support.

• Maintain organized property files, insurance documentation, and compliance-related records in accordance with company procedures and policies.

• Create and update reports, spreadsheets, and presentations using Microsoft Excel, Word, Outlook, and PowerPoint.

• Support budgeting and administrative tracking by helping compile information tied to annual budget planning and property expenses.

• Review administrative processes for accuracy and completeness, ensuring tasks are completed on time and in alignment with established office standards.

• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint, is required.
• Prior experience in an administrative, office support, or property-related coordination role is preferred.
• Strong written and verbal communication skills with the ability to interact professionally with a variety of contacts.
• Excellent organizational skills and the ability to manage multiple assignments with careful attention to detail.
• Demonstrated ability to work independently, show initiative, and maintain a dependable work ethic.
• Customer service experience and strong interpersonal skills are required for success in this role.
• Exposure to accounts payable, accounts receivable, invoices, or purchase orders is a plus, but training can be provided.