Administrative Coordinator

Job Description

Job Description

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support executive operations in Englewood, Colorado. This Contract position is ideal for someone who can manage competing priorities, maintain discretion in a high-visibility office, and communicate effectively with stakeholders across all levels of the organization. The role combines executive support, office coordination, and project follow-through to help keep daily activities running smoothly.

Responsibilities:

• Manage a complex executive calendar, balancing appointments and meetings while protecting time for priority work and daily workflow needs.

• Coordinate meetings from scheduling through follow-up, including preparing materials, attending discussions when needed, and distributing clear notes with action items.

• Draft, edit, and send clear correspondence on behalf of leadership, ensuring strong grammar, accuracy, and an appropriate tone.

• Reconcile corporate card activity and assist with routine administrative tracking and documentation.

• Arrange travel plans and related logistics to support efficient scheduling and timely execution of trips.

• Provide operational support to the Office of the President, contributing to administrative tasks that help the broader office function effectively.

• Welcome visitors and respond to walk-in traffic with discretion, courtesy, and strong customer service.

• Assist with reviewing and proofreading formal documents, including accreditation-related materials, to help ensure quality and consistency.

• Track multiple assignments and office projects simultaneously, following through on details so priorities remain organized and on schedule.

• 2+ years of experience in administrative support, executive support, or a similar coordination role.

• Prior experience supporting senior leadership, preferably at the vice president level or above.

• Demonstrated strength in calendar management, meeting coordination, and scheduling within a fast-paced environment.

• Strong written communication skills with excellent grammar, proofreading ability, and attention to detail.

• Proficiency in Microsoft Office, especially Word and Excel, for document preparation and list management.

• Ability to interact confidently and professionally with executives, staff, visitors, and other stakeholders.

• High level of discretion, sound judgment, and maturity when handling confidential information.

• Resourceful, punctual, and comfortable managing multiple priorities with minimal direction.