Office Manager / Full-Charge Bookkeeper

Job Description

Job Description

Denning Inc. is an established, family-owned commercial HVAC and mechanical contractor located in St. Charles, Illinois. We are seeking an experienced Office Manager / Full-Charge Bookkeeper to oversee our daily accounting and office operations.

This is a full-time, hands-on, in-office position. The ideal candidate will have strong bookkeeping experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced construction environment.

Primary Responsibilities

• Maintain company accounting records using QuickBooks Pro Desktop
• Manage accounts payable and accounts receivable
• Prepare customer invoices and follow up on outstanding receivables
• Process weekly payroll, including payroll taxes and related filings
• Handle union payroll, union benefit reporting, and certified payroll
• Prepare AIA progress billings, lien waivers, and sworn statements
• Maintain job-costing records and work-in-progress reports
• Perform bank and credit-card reconciliations
• Prepare journal entries, monthly financial statements, and management reports
• Assist with cash-flow management and budgeting
• Maintain employee, vendor, insurance, and contract documentation
• Assist with audits, year-end reporting, W-2s, 1099s, and CPA requests
• Oversee general office administration and support company ownership and project managers

Qualifications

• At least five years of bookkeeping, accounting, or office-management experience
• Strong experience with QuickBooks Desktop preferred
• Experience with payroll, payroll tax filings, bank reconciliations, and financial reporting
• Construction, HVAC, mechanical contracting, or other contractor accounting experience strongly preferred
• Knowledge of job costing, AIA billing, union payroll, or certified payroll is a major plus
• Proficient with Microsoft Excel, Word, Outlook, and general office software
• Highly organized, accurate, dependable, and able to maintain confidentiality
• Comfortable working independently and taking ownership of the company’s accounting responsibilities

Training will be provided for company-specific union reporting, billing procedures, and internal processes. However, applicants should already possess a strong bookkeeping and accounting foundation.

Schedule: Full-time, Monday through Friday
Work Location: In person at our St. Charles, Illinois office
Compensation: Competitive salary based on experience

Please submit a resume describing your QuickBooks, payroll, construction-accounting, job-costing, and office-management experience.

Denning Inc. is a family owned commercial HVAC and mechanical contractor serving the Chicagoland area. We provide HVAC installation, service, and maintenance for commercial and industrial customers. Our company offers a stable, team oriented work environment where employees are valued and have a direct impact on the business.

Company Description

Denning Inc. is a family owned commercial HVAC and mechanical contractor serving the Chicagoland area. We provide HVAC installation, service, and maintenance for commercial and industrial customers. Our company offers a stable, team oriented work environment where employees are valued and have a direct impact on the business.