HR Assistant

HR Assistant

University Life Human Resources Services supports more than 35 units across Mason by delivering comprehensive HR guidance and responsive service/support. Partnering with Mason's central Human Resources office and the Provost's office, the UL HR team provides tailored recruitment strategies, supervisor consultation, workforce planning, and compliance support—ensuring accessible, consistent, and strategic HR practices that strengthen University Life, and advance a positive workplace culture that enables student success.

The HR Assistant is a part time position (29 hours/week) that supports Human Resources functions within the University Life HR Services team. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The HR Assistant serves as a cross functional supporting member of the UL HR Services team.

Recruitment, Hiring, and Onboarding:

• Provides support to recruitment activities including initiating job postings through Mason's applicant tracking system and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related to recruitment activity;
• Assists in administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed;
• Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal UL divisional and Mason Human Resources processes, to include entering assignment details and related information into the institution's data system for accurate record-keeping;
• Maintains records and documentation involved with the staff hiring process to ensure records are accurate;
• Provides assistance with the UL HR Services team's weekly tracking reports of active search processes;
• Maintains and confirms search committee training records in partnership with Mason Human Resources; and
• Ensures compliance with federal and state regulations, as well as institutional policies concerning employment.

HR and Payroll Duties:

• Serves as part of the UL HR Services team, providing administrative and transactional support to the Division's 35+ units;
• Assists with monitoring the UL HR team email inbox and identifying and categorizing the appropriate response in a timely manner, flagging priority requests for other members as needed;
• Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus; and
• Assists other members of the UL HR Services team as necessary, including being cross trained/cross functional to provide additional support/backup as needed.

Departmental Duties:

• Actively supports and complies with all University policies, HR regulations, and departmental values and goals;
• Provides support with planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, various department projects, etc., as needed;
• Attends regularly scheduled divisional and team meetings;
• Maintains internal employee files; and
• Performs other duties as assigned.

Required Qualifications:

• Demonstrated relevant experience working in a professional setting;
• Experience with Microsoft Office software package;
• Skill in problem-solving and attention to detail;
• Ability to work collaboratively in a team-oriented environment, and provide guidance to other professional and support staff;
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines;
• Demonstrated written, verbal, and interpersonal communication skills with ability to effectively engage with a wide range of audiences; and
• Ability to exercise judgement and initiative while maintaining confidentiality, in accordance with federal law and University policy.

Preferred Qualifications:

• Previous work experience in Human Resources, particularly with candidate recruitment;
• Experience in a higher education setting or with other Commonwealth of Virginia agencies;
• Experience with Ellucian Banner software;
• Knowledge of industry standard HR policies and procedures;
• Proficiency with applicant tracking software;
• Adaptability skills for managing changing priorities;
• Bilingual fluency in Spanish; and
• SHRM/HRCI certification.

Instructions to Applicants:

For full consideration, applicants must apply for the HR Assistant at Complete and submit the online application to include three professional references with contact information, and provide a resume for review.