Administrative Assistant

This position is responsible for administrative support for the Olympia Export Yard and sales/marketing functions. The role includes accounts receivable and payable work, inventory, contract generation and management, special project work and general office duties. In addition, it requires consistent, professional interaction with customers, outside agencies, contractors, the general public and the ability/willingness to occasionally travel. This role reports to the Olympia Export Manager.

About Timberlands
We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits.
For more than a century, we've been taking care of forests to make life better.

About Weyerhaeuser
We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.
We know you have a choice in your career. We want you to choose us.

Key Functions: 

• Manage accounts receivable accounts – produce statements, process payments, credits and refunds.
• Assist finance and planning team with investigations of variances/issues and serving as liaison between the business and corporate accounting teams.
• Maintain the customer database – contract mail/email dates, payments and tax status.
• Maintain files of original documents, including overseeing the record retention process.
• Field phone calls for the managers and assist with responding to customer requests.
• Business systems support for programs. (Programs: LIMS/CAPS, Abecas, UKG, SAP, Weighwiz)
• Help drive and support the yard safety program - ordering supplies, managing various components of the site safety plan, track employee safety training and monthly meetings.
• Coordinate site ergonomic, health and wellness and hazardous materials programs.
• Manage the safety program documentation through the Seeds tracking system.
• Site coordinator for IAuditor.