Administrative Assistant
$18 - $22 per hourAssocia Northern California
Job Posting
With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.
Job Description
The Administrative Assistant provides administrative support to assigned Community Association Managers, ensuring tasks are completed accurately, delivered with high quality, and on time. The role requires strong communication skills (phone and email), the ability to prioritize and multitask effectively, and exceptional organizational skills.
Duties include but are not limited to:
- Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives as directed by the Community Association Manager.
- Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related documents as requested by the Community Association Manager.
- Obtain Board Member email responses for seminars, register for respective seminars, send confirmation emails to Board Members, and copy the Property Manager; process PTRF/invoices.
- Complete all mailouts as directed by the Community Association Manager (printing, stuffing, posting) using USPS, Certified, FedEx, or UPS, as per instructions.
- Extract and file monthly financials from the shared drive, post to the community portal app, and distribute via print, mail, or email as directed by the Property Manager.
- Assemble the completed budget from Accounting, save, print, and mail to homeowners.
- Receive the Association Annual Meeting Notice from the Property Manager, prepare 75- and 45-day notice packets, assemble Annual Meeting Program files, and prepare association folders; track all proxies and provide quorum counts to the Property Manager.
- Attend Annual Meetings as scheduled to register owners, tally votes, and perform other Annual Meeting duties.
- Maintain Board Rosters by receiving and updating interim changes from the Community Association Manager.
- Process Condominium Association Biennial Registration every odd year for assigned Community Association Manager.
- Perform other duties as required. Access to a vehicle is required.
Salary Range:
$18.00 - $22.00 per hour
Requirements
Knowledge of general office equipment (copier, fax, phone systems, etc.). Knowledge of Microsoft Office. Ability to learn and utilize proprietary systems quickly and efficiently. Professional communication skills (phone, interpersonal, written, verbal, etc.). Self-motivated, proactive, detail oriented and a team player. Time management and time critical prioritization skills. High School diploma or GED Required. Associates Degree Preferred. 0 3 years of directly related or closely related experience.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Associa$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Must be 16 years of age or older Must...SuggestedRemote jobHourly payPart timeWork at officeWork from homeFlexible hours- ...Clerical/Admin - Administrative Assistant Pride-Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement...SuggestedLocal area
$57.23k
...Administrative & Accounting AssistantThe East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a... ...for a highly skilled and motivated Administrative & Accounting Assistant! This position provides integrated clerical, operational, and...SuggestedFull timeWork experience placementWork at officeImmediate start- About the job Remote Administrative Assistant Position Overview: We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support daily operations and ensure smooth workflow across the team. This role involves handling communication, scheduling...SuggestedRemote jobWork at officeWork from home
$50k - $60k
...Current, one of our partner firms, or our global team, you’ll be part of a community shaping the future of the profession. Administrative Assistant - Oahu Join one of the largest accounting and advisory firms in Hawaii focused on creating the next generation of...SuggestedFull timeTemporary workWork at officeFlexible hours- ...opportunities ~ Wellness program (group challenges, seminars, gym membership reimbursement) ~ Employee Assistance Program Job Description The Administrative Assistant acts as an administrative resource for the Leasing Office and secretarial duties of the group...Work at officeLocal areaFlexible hours
$3,748 - $4,742 per month
...secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The... ...appropriate liaison and public relations. An Administrative Assistant speaks and acts for the manager or administrator served in...Permanent employmentFull timeWork experience placementWork at office$4,388 - $5,555 per month
Overview Join to apply for the ADMINISTRATIVE ASSISTANT III - KAUAI role at State of Hawaiʻi . The immediate vacancy is with the University of Hawaii at Kauai Community College in Lihue, Kauai . Recruitment Number 25-0340 Salary : $4,388 to $5,555 per month (SR-16, Step...Permanent employmentWork experience placementWork at officeImmediate start$22 - $29 per hour
...Administrative Assistant We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy...Hourly payWork at officeLocal area$17.75 - $18.25 per hour
...organization committed to strengthening community through youth development, healthy living and social responsibility. The Early Ed Assistant Teacher is responsible for assisting the Early Ed Teacher with the daily supervision of program participants and is responsible...Hourly payPart timeLocal areaImmediate startNight shift$143k - $185k
...professional development ~ Employee referral program ~ Financial wellness resources ~ Employee discounts ~ Employee Assistance Program (EAP) ~ Pet insurance discount *Applies only to full-time employees *BB&E is an Equal Opportunity Employer...Full timeContract workTemporary workWork at office$20.82 - $26.36 per hour
...are limitless! Essential Duties & Responsibilities Senior Administrative Support: Provide comprehensive senior-level administrative... ...follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as...Hourly payFull timeTemporary workSummer holidayWork at officeLocal area- BB&E Scheduler Position BB&E is an employee-owned, full-service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide...Contract work
- Freelance Court Reporter StenographerHonolulu - HIOverviewPosition Type: Contractor Education Level: None Travel Percentage: Up to 50%DescriptionJoin Esquire as a Freelance Court Reporter/Stenographer — a critical role where you'll capture the official record of depositions...For contractorsFreelanceRemote workFlexible hours
- Position Specific DescriptionRecruitment Number 26-132TO, Court Reporter II, SR-27*, Honolulu, Oahu. Note: In addition to receiving a base salary from the State of Hawaii, Judiciary Court Reporters are entitled to additional compensation for preparing transcripts in accordance...Work experience placement
$96k - $144.3k
...with project controls, financial, and operational personnel to align schedule data with performance metrics and program requirements.Assist in identifying schedule impacts, resource conflicts, and potential delays and recommend corrective actions when appropriate....Contract workLocal areaFlexible hours- ...Job Description Job Description Mental Health Kokua (MHK) is hiring a full-time Administrative Assistant in Honolulu, HI to support our Oahu Administrative Office on Fort Street Mall. This on-site role helps keep daily office operations organized, responsive,...Full timeWork at office
$19.61 per hour
...Hawaii Business Magazine’s recognized Best Places to Work recipient for 2026 and for the previous 12 years. Job Title: Administrative Assistant (AA) II Location/Work Status: Honolulu, Hawaii Job Type: Regular Full Time, Non-Exempt Compensation: $19.61/...Full timeWork at office- Job Description Job Description Hawaii Senior Care is a licensed home care company based in downtown Honolulu. Our business is growing and we are looking for a quick learner who is good with people to join our team as a scheduler. Applicants must be flexible and...Weekly payFlexible hoursShift workNight shiftWeekend work
$40k - $45k
Job Description Job Description Benefits: ~ Health insurance ~401(k) matching ~ Dental insurance Job Title: Home Care Scheduler Location: 700 Bishop Street, Suite 610, Honolulu, HI 96813 Job Type: Full Time Salary: $40k - $45k Medical, Dental, Vision...Full timeWork at officeFlexible hours- ...Benefits: ~401(k) ~ Competitive salary ~ Dental insurance ~ Health insurance ~ Paid time off Education Program Manager Assistant Position Summary The Education Program Manager Assistant, helps lead the Pacific Fleet Submarine Museum’s educational...Full timePart timeSeasonal workLocal area
- COMPANY DESCRIPTION HiHealthCare is a locally owned, serving hospitals, homecare, correctional and medical facilities across the Hawaiian Islands. HiHealthCare is a division of The Hawaii Group, Hawaii’s leading business process outsourcing firm. At HiHealthCare, we specialize...Full timeMonday to FridayFlexible hours
$17 - $28 per hour
...of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.... ...department(s), such as billing, by collecting, faxing and scanning. Assist with medical appointment referrals and scheduling. Assist...Hourly payWork experience placementWork at office$85.34k - $100k
...Travel Specialist & Administrative Assistant Reporting to the Senior Director, Operations the Travel Specialist & Administrative Assistant provides organization-wide travel coordination and administrative support to ensure Nia Tero's Executive Leadership, Board members...Full timeWork at officeLocal areaRemote workNight shiftWeekend workAfternoon shift$600 - $900 per month
...Job Description: Looking to start a rewarding career in sales and community engagement? Join our team as a Fundraising Sales Assistant and help make a difference while building valuable skills. We provide full training , hands-on mentorship, and a supportive team...$45.5k - $82.25k
...We're already at step 30 — and moving faster than anyone else dares. Job summary: Leidos is seeking an experienced Administrative Assistant to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. ILS2 provides integrated logistics, facilities...Full timeWork at office$133k - $185k
...Project. You'll be key in performing in-depth analytical work and assisting with the development and management of critical path... ...of the Project Controls Manager. • P6 program and database administrator. *Please Note -- to be successful in this role you'll work...Full timeContract workFor contractors$20 per hour
...Overview: Seeking motivated, organized, and responsible professional to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our financial team, assisting in daily office needs and increasing the...Full time$60k - $65k
...title services for homebuyers through its mortgage and title subsidiaries. D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks....Contract work- ...will have a wide range of responsibilities, primarily involving administrative duties of the procurement of goods, services, construction,... ..., and statements of qualifications. In the case of bids, assists in the public opening of bids. Verifies that solicitation...Contract workTemporary workWork experience placementWork at officeRemote workRelocationMonday to FridayFlexible hoursShift work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- travel administrative assistant Honolulu, HI
- operations administrative assistant Honolulu, HI
- administrative assistant work online from home Honolulu, HI
- administrative associate Honolulu, HI
- administrative assistant/recruiting Honolulu, HI
- business assistant Honolulu, HI
- team assistant Honolulu, HI
- department administrative assistant i Honolulu, HI
- administrative assistant logistics Honolulu, HI
- part-time administrative assistant work from home Honolulu, HI


