Contractor - Administrative Assistant

Administrative Assistant

Location: Malvern, PA, 19355

Duration: 6 Months (Potential Extension)

Schedule: Standard Shift

Job Summary:

Our client, a leading financial services organization, is seeking an entry-level Administrative Assistant to provide calendar management, meeting coordination, and travel support for assigned management at their Malvern, PA campus.

Key Responsibilities:

• Maintain calendars accurately and on a timely basis for assigned managers; schedule meetings promptly
• Proactively identify and resolve scheduling conflicts at least 2 weeks in advance resolve independently or escalate to the manager as appropriate
• Organize and prioritize daily tasks to meet changing priorities
• Keep managers on schedule with timely reminders ahead of meetings
• Account for travel time between buildings; schedule cross-building meetings strategically (aligned with existing travel or end of day)
• Ensure all meeting resources (conference rooms, video conferencing, 1DECK, etc.) are updated when meetings move
• Proactively schedule and track skip-level meetings evenly throughout the year
• Provide thorough, proactive travel support make arrangements in advance and add all travel details to the manager's calendar for easy reference

Required Skills:

• Proficiency in Microsoft Word, Excel, PowerPoint, Client Notes, and Visio
• Strong organizational and prioritization skills with attention to detail
• Ability to work proactively and independently in a fast-paced environment