Administrative Assistant

Administrative Assistant

Addison Group is partnering with a well-established real estate organization seeking an Administrative Assistant to join its Chicago team. This is an excellent temp-to-hire opportunity for someone who enjoys organization, document management, and supporting legal and transactional operations in a collaborative office environment.

The Administrative Assistant provides administrative support including ensuring documents, records, and transactions are organized and completed accurately. This position plays a key role in managing files, coordinating legal documentation, tracking transaction activity, and assisting with day-to-day departmental operations.

The ideal candidate is highly organized, detail-oriented, possesses strong written communication skills, and enjoys working in a fast-paced professional setting.

Key Responsibilities:

• Coordinate, organize, and maintain transaction and legal files throughout the lifecycle of acquisitions, dispositions, and development projects.
• Prepare correspondence, closing notifications, engagement letters, and other administrative documentation.
• Assist with assembling and tracking due diligence materials to support real estate transactions.
• Maintain accurate electronic and physical filing systems for legal and transaction records.
• Monitor transaction timelines and follow up on outstanding documentation to ensure deadlines are met.
• Prepare and organize closing binders while tracking post-closing requirements.
• Support document routing and maintain internal legal templates and standardized forms.
• Update internal databases, trackers, and records with accuracy and attention to detail.
• Assist with records retention, document management, and department compliance procedures.
• Provide administrative support to legal leadership and due diligence professionals as needed.

Qualifications:

• Exposure to a legal office, law firm, real estate, or corporate legal department is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize multiple assignments.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Positive attitude with a willingness to learn and contribute to a collaborative team.

Additional Details:

• Opportunity to convert to a permanent employee after successful contract period.

Perks:

• Strong potential for permanent employment with long-term career growth.
• Collaborative legal team with excellent mentorship opportunities.
• Gain valuable experience supporting sophisticated legal and real estate transactions in a professional corporate environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.