Med Mal Secretary

Job Description

Job Description

We are looking for an experienced Med Mal Secretary to provide dedicated legal administrative support within a busy medical malpractice practice. This is a Contract position suited for a detail-oriented candidate with relevant experience who can stay organized in a fast-paced litigation environment, balance competing priorities, and work confidently with limited supervision. The ideal candidate brings strong judgment, precise communication, and the ability to keep attorneys and case activity on track.
Responsibilities: • Prepare and submit electronic court filings accurately and within required deadlines. • Coordinate depositions involving multiple participants, managing logistics and scheduling details from start to finish. • Oversee attorney calendars by arranging meetings, tracking deadlines, and helping prioritize time-sensitive commitments. • Open and organize new matter files while maintaining orderly case documentation and records. • Enter attorney time promptly and accurately using legal billing software. • Prepare and process expense reports in accordance with firm procedures and submission timelines. • Provide day-to-day litigation support, including document handling, correspondence preparation, and general administrative assistance. • Work with document management systems to store, retrieve, and organize case materials efficiently.
The pay range for this position is 25 to 30 based on experience. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.• At least 5 years of litigation secretary or legal secretary experience in a law firm or similar legal setting.
• At least 2 years of hands-on experience with electronic filing in court systems.
• Background supporting litigation matters, preferably within medical malpractice or civil litigation.
• Ability to work independently while also collaborating effectively with attorneys and support staff.
• Strong written and verbal communication skills with excellent attention to detail.
• Proficiency with Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Experience using legal document management platforms such as iManage.
• Familiarity with calendar coordination, court filings, and legal administrative workflows.