Administrative Assistant

Overview The Cancer Center of Kansas (CCK) is seeking a full‑time, on‑site Administrative Assistant to join our team in our Wichita, KS offices. The typical work week is Monday through Friday, 8:30 AM – 5:00 PM with no major holidays, no on‑call and no weekends. CCK is part of the US Oncology Network and provides quality, personalized cancer care across the state. We value every employee for their expertise and for making our patients’ lives easier and more comfortable. Benefits Medical Health Care Dental Care Vision Plan 401‑K with a matching component Life Insurance Short‑term and Long‑term disability FSA and HSA Legal Insurance Competitive Paid Time Off Plan Wellness & Perks Programs What does this position entail? Under direct supervision, you will provide administrative support services for leadership and the organization, performing a wide variety of administrative duties, project coordination, communication, record‑keeping, scheduling, and compliance support functions. You will handle confidential information with discretion while supporting processes and organizational initiatives. Responsibilities Provide administrative support as assigned. Compile and review data; draft initial versions of documentation, memos, presentations, and slide decks; and route materials for final review, refinement, and submission. Monitor general administrative inboxes; organize and prioritize communications; draft responses, escalating items, and enter data as needed. Review and cross‑reference calendars to identify conflicts, scheduling concerns, and priority items. Maintain digital records for the administrative team, ensuring data is accurately entered, organized, and accessible to support leadership and organizational projects. Answer telephones, screen and direct calls, take accurate messages, and respond professionally to routine inquiries. Provide administrative follow‑up on assigned projects, tasks, and action items. Assist with special projects, research initiatives, audits, and departmental programs. Compile data and prepare reports, summaries, presentations, and other supporting materials. Assist with tracking project statuses, maintaining task lists, and proactively following up to ensure timely completion of assignments. Assist with the implementation and ongoing administration of organizational initiatives. Assist with updating organizational forms, templates, and administrative tools to improve workflow efficiency and consistency. Assist with content updates, marketing and public relations initiatives, and organizational communications as assigned. Maintain strict confidentiality of patient, employee, provider, company proprietary, confidential, and legally privileged information. Support compliance activities, audits, and documentation requirements as assigned. Demonstrate an understanding of privacy and confidentiality requirements, including HIPAA‑related responsibilities, when applicable. Perform other duties and responsibilities as assigned. Supervisory Responsibilities None. Qualifications Education and Experience High School diploma or equivalent is required. Associate’s degree or equivalent combination of education and experience is preferred. Experience working in a professional office environment. Knowledge, Skills, and Abilities Excellent verbal and written communication skills. Strong proofreading and editing skills, including grammar, spelling, formatting, and readability. Exceptional organizational and time‑management skills. Strong attention to detail and commitment to accuracy. Ability to exercise sound judgment, discretion, and independent decision‑making. Ability to follow oral and written instructions and maintain effective working relationships. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Proficiency with Adobe Acrobat and other web‑based software applications. Ability to learn and effectively utilize electronic record systems, databases, and administrative software. Knowledge of standard office practices and equipment. Ability to maintain professionalism and confidentiality in all interactions. Physical Demands of the Job To successfully perform the essential functions of this job, the employee must be present at the employee site during regularly scheduled business hours. The position requires sitting for long periods and stooping, bending, and stretching for files and supplies. Occasionally the employee will lift files or paper weighing up to 30 pounds. The job requires manual dexterity sufficient to operate a keyboard, telephone, copier, and other office equipment. Visual acuity must be 20/20 correctable, and hearing must be within the normal range for telephone contacts. Work Environment The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, and medical preparations common to an oncology/hematology clinic environment. The employee will interact in‑person with co‑workers, management and/or clients, with minimal travel by automobile to office sites. #J-18808-Ljbffr