Legal Executive Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Flexible schedule
• Paid time off

Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.

Key Responsibilities

Executive Assistant Duties:

• Manage the Managing Partners calendar, scheduling, and meeting coordination
• Serve as a primary point of contact for internal and external communications
• Coordinate client meetings and activities
• Prepare correspondence, reports, and presentations
• Handle confidential information with professionalism and discretion
• Assist with inbox management and follow-ups on key action items

Legal Assistant:

• Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
• Maintain case files, docketing deadlines, and document organization
• Support patent/trademark prosecution processes and practice
• Coordinate with clients, USPTO, and foreign associates
• Assist with billing support, time entry, and matter tracking

Qualifications

• 2+ years of experience as a legal assistant, executive assistant, or similar role
• Prior experience in an intellectual property law firm strongly preferred
• Paralegal experience or certificate is a plus
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
• Proficiency/aptitude with computer software tools is a must.
• Ability to multitask, prioritize, and adapt in a dynamic work environment

This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.

Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.