Legal Assistant and Executive Assistant
Kim IP
Job Description
Job Description
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
Executive Assistant Duties:
- Manage the Managing Partners calendar, scheduling, and meeting coordination
- Serve as a primary point of contact for internal and external communications
- Coordinate client meetings and activities
- Prepare correspondence, reports, and presentations
- Handle confidential information with professionalism and discretion
- Assist with inbox management and follow-ups on key action items
- Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
- Maintain case files, docketing deadlines, and document organization
- Support patent/trademark prosecution processes and practice
- Coordinate with clients, USPTO, and foreign associates
- Assist with billing support, time entry, and matter tracking
- 2+ years of experience as a legal assistant, executive assistant, or similar role
- Prior experience in an intellectual property law firm strongly preferred
- Paralegal experience or certificate is a plus
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- High level of professionalism and discretion
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
- Proficiency/aptitude with computer software tools is a must.
- Ability to multitask, prioritize, and adapt in a dynamic work environment
Vacancy posted 18 days ago
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