Administrative Support Assistant

Administrative Support Assistant

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Job Title:
Administrative Support Assistant

Department:
Physics

College/Division:
College Of Liberal Arts And Sciences

Primary Job Posting Location:
Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:
Mercer University is searching for an Administrative Support Assistant for Biology and Physics in the College of Liberal Arts and Sciences. Office located in Godsey Science Center on Macon campus.

Responsibilities:

The Administrative Support Assistant provides comprehensive administrative support for both the Biology and the Physics Departments. Serving as the central point of contact for faculty, staff, students, and visitors for these two departments, the Administrative Support Assistant plays a key role in the coordination of departmental operations, event planning, and academic programming. Operating under direct and indirect supervision, responsibilities include (but are not limited to) ordering and managing supplies, keeping an inventory of office computers and coordinating updates of them, assisting new faculty with their office needs, budgeting for departments and R&D monies, tracking majors, answering telephone and greeting visitors, handling requests from faculty and students, facilitating departmental events planning, reviewing departmental web pages for needed updates, hiring and supervising work study students, room scheduling, assisting Chairs in recruiting faculty, completing or providing forms requested by the Dean's Office, and performing daily operations (copying, etc.)


Duties Include:

• Administrative and Operational Support: Provide day-to-day administrative assistance to both departments; Serve as primary point person: answer telephones, greet and assist visitors, and respond to faculty and student inquiries; Perform general office operations such as filing and copying; assist with making university-related travel arrangements for faculty and prospective faculty, when requested.
  
• Budget & Financial Oversight: Monitor and reconcile departmental budgets and Research and Development (R&D) funds; Process purchase requests and manage departmental office supplies inventory; Coordinate travel reimbursements, purchasing and financial documentation: Provide monthly budget reports to chairs and dean's office.
  
• Personnel and Student Support: Hire, train, and supervise work-study students; Support faculty recruitment by assisting Department Chairs with scheduling, communication, and candidate visits; Complete and submit forms requested by the College of Liberal Arts Dean's Office.
  
• Program and Event Coordination: Organize logistics for departmental events, student gatherings, and other co-curricular programming. Serve as liaison to various campus offices, such as Campus Reservations, Aramark/Food Services, and National Services in support of program and event coordination.
  

Qualifications:

A High School Diploma/GED and one year of prior administrative support experience are required. Candidate must be able to use MS Office Suite (including Word, Excel, and PowerPoint). Candidates with a bachelor's degree in any liberal arts field, but particularly one in the Natural Sciences (Chemistry, Biology, Physics) or related STEM fields (Engineering, Mathematics, Computer Science) are highly desirable.

Knowledge, Skills, Abilities:

• Strong interpersonal skills with the ability to build and maintain positive, professional relationships with faculty, staff, and students.
  
• Excellent written and verbal communication skills, with the ability to compose clear and professional correspondence and effectively convey information across a variety of audiences.
  
• Demonstrated organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
  
• Proficiency in standard business technology, including Microsoft Office Suite (Word, Excel, Outlook), and general internet usage for research, scheduling, and coordination activities.
  
• Ability to work with and learn a variety of software systems and databases, including enterprise platforms such as Workday and Anthology.
  
• Working knowledge of spreadsheets, including the ability to review, interpret, and respond to data requests originating from administrative offices such as deans' offices.
  
• Basic understanding of budgeting and accounting concepts sufficient to support routine financial processes.
  
• General familiarity with contemporary technology and the ability to collaborate effectively with technical support teams to resolve issues or support operational needs.
  

Background Check Contingencies:
- Criminal History

Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.


Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions , tuition waivers , paid vacation and sick leave , technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.


For more information, please visit:

Scheduled Weekly Hours:
37.5

Job Family:
Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability

To apply, visit

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