Executive Assistant

Executive Assistant

As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day-to-day operations of the office. Beyond that, you'll take on cross-functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.

In this role, you will:

• Plan and execute team events, offsites, and in-office experiences.
• Own communications both to and from our CEO, knowing when to escalate or handle on your own.
• Support ad hoc projects across recruiting, legal, finance and business operations.
• Own complex calendar management, prioritization, and scheduling for internal and external teams.
• Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.
• Run day-to-day office operations, including managing vendors, supplies, and maintaining a high-functioning workspace.

Your background looks like:

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role.
• Highly organized with strong attention to detail.
• Excellent communicator, both written and verbal.
• Strong judgment; you know when to escalate and when to act independently.
• Comfortable operating in ambiguity and moving quickly.
• Discreet and trustworthy with sensitive information.
• Proactive and resourceful, you don't wait for instructions when it comes to getting the job done.

Bonus points if you have:

• Prior experience in a similar role at a startup.

Benefits:

• Unlimited PTO.
• Top-notch health, dental, and vision coverage with 100% coverage for most plans.
• FSA & HSA access.
• 401k access.
• Meals 2x daily through DoorDash + snacks and beverages available at the office.
• Unlimited company-sponsored Barry's classes.