Executive Assistant Floater

Executive Assistant Floater

Location: San Francisco, CA 94104 Schedule: 100% Onsite | MondayFriday Job Type: 6 months Contract Max Pay Rate: $53.34/hr Job Type: Part time (2 Hours a day) 3pm - 5pm worker will be sitting at main reception desk. 10 hours per week.

Overview

We are seeking an experienced Executive Assistant Floater to provide high-level executive support across multiple teams within a fast-paced professional services environment. This role serves as a critical resource, providing coverage for Executive Assistants during vacations, leaves, and other absences while ensuring seamless support for executives and business operations.

The ideal candidate is a seasoned Executive Assistant who thrives in dynamic environments, adapts quickly to different executive styles, and has a strong track record of professionalism, reliability, and discretion.

Key Responsibilities

Executive Support

• Manage complex and frequently changing executive calendars
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Prepare and process expense reports accurately and timely
• Schedule meetings and coordinate conference rooms, technology, and hospitality needs
• Manage executive communications, correspondence, and inbox organization
• Draft, edit, proofread, and finalize business correspondence and presentations
• Anticipate executive needs and proactively resolve scheduling conflicts

Office & Reception Coverage

• Provide afternoon reception desk coverage on a rotating basis
• Welcome visitors and maintain a professional front-office experience
• Serve as a point of contact for internal and external stakeholders

Administrative Operations

• Coordinate meeting logistics and executive events
• Maintain organizational systems, trackers, contacts, and records
• Support special projects and ad hoc administrative requests
• Handle highly confidential information with professionalism and discretion

Partnership & Collaboration

• Liaise with executives, investors, clients, guests, and internal stakeholders
• Build strong relationships across teams and departments
• Provide coverage across multiple executive support teams as business needs change
• Contribute to a collaborative and team-oriented office environment

Qualifications

• 7+ years of Executive Assistant experience preferred
• Experience supporting senior executives in fast-paced environments
• Strong calendar management and travel coordination experience
• Experience handling expense reporting and executive communications
• Excellent verbal and written communication skills
• Exceptional organizational and multitasking abilities
• Ability to manage confidential information with discretion
• Strong problem-solving and prioritization skills
• Bachelor's degree highly preferred

What Makes Someone Successful

• Highly reliable and dependable
• Comfortable supporting multiple executives and teams
• Adapts quickly to new personalities and working styles
• Maintains professionalism under pressure
• Demonstrates strong ownership and accountability
• Thrives in a fast-paced, service-oriented environment