Bookkeeper

Job Full Description

DIRECT HIRE job opening for client who is seeking a detail-oriented Bookkeeper / Accounting Data Entry Clerk to support the accounting function across our multi-division industrial manufacturing and distribution business. This role is responsible for accurate, timely entry and reconciliation of financial transactions across accounts payable accounts receivable, and general ledger activity, supporting 4 divisions of the company. The ideal candidate is highly organized, comfortable with high transaction volume, and thrives in a fast-paced, growing manufacturing environment.


KEY RESPONSIBILITIES


• Enter vendor invoices, employee expense reports, and other payables into QuickBooks/ERP with correct GL coding, division, and job/cost-center allocation.


• Process customer invoicing and cash receipts; apply payments accurately and promptly across multiple divisions and entities.


• Maintain accurate vendor and customer records, including W-9s, payment terms, and contact information.


• Assist with weekly check runs, ACH/wire preparation, and vendor payment scheduling.


• Track and file supporting documentation (POs, packing slips, signed BOLs, lien waivers) to ensure clean audit trails.


• Support month-end close by preparing account reconciliations, accruals, and journal entry backup as directed by the Accounting Manager.


• Monitor aging reports (AP and AR) and assist with collections follow-up and payment inquiries.


• Maintain organized, accurate digital and physical filing of accounting records in compliance with company policy.


• Provide administrative and clerical support to the accounting/finance team as needed.


• Maintain strict confidentiality of financial and company information.


QUALIFICATIONS


• Associate's degree in Accounting, Business, or related field preferred.


• 1-3+ years of bookkeeping, accounts payable/receivable, or accounting data entry experience; manufacturing or distribution industry experience a plus.


• Working knowledge of QuickBooks required; experience with ERP systems a plus.


• Proficient in Microsoft Excel and Office 365.


• Strong attention to detail and accuracy with high-volume data entry.


• Solid understanding of basic accounting principles (debits/credits, GL coding, accruals).


• Ability to manage multiple priorities and deadlines across several business divisions.


• Strong organizational and time-management skills.


• Trustworthy, discreet, and professional in handling sensitive financial data.


• Good communication skills and ability to work collaboratively with vendors, customers, and internal teams.

Starkville, MS
2518
301 Academy Road
Suite B
Starkville, MS 39759