Billing Coordinator

Billing Coordinator

Falcon Rappaport & Berkman (FRB) is a dynamic and rapidly growing law firm committed to an interdisciplinary approach to legal practice. Our team comprises thought leaders across diverse practice areas, including nationally recognized experts in web3, taxation, corporate law, and emerging technologies. By integrating specialists from multiple disciplines, we deliver innovative and comprehensive solutions that exceed client expectations. At FRB, we prioritize respect, appreciation, and work-life balance, fostering an environment where our team members thrive both personally and professionally. We are dedicated to investing in our employees' growth through mentorship, continuing education, and meaningful career advancement opportunities.

FRB is seeking a detail-oriented and highly motivated Billing Coordinator to join our growing Finance Department. In this full-time role, you will play a critical part in managing the firm's billing operations, ensuring accuracy and timeliness in all client invoicing processes. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to collaborate effectively with attorneys and administrative staff to support the firm's continued growth and financial success.

Key Responsibilities

• Coordinate with attorneys to obtain and compile prospective client activity reports, ensuring timely and accurate data collection
• Conduct thorough attorney bill reviews, process necessary revisions, and ensure all invoices comply with client billing guidelines and firm standards
• Reconcile corporate credit card statements, verify expense allocations, and ensure proper documentation for all transactions
• Manage high-volume monthly billing cycles, including invoice generation, distribution, and follow-up on outstanding balances
• Support the preparation and analysis of Key Performance Indicator (KPI) reports to track departmental metrics and inform strategic decision-making
• Serve as a professional point of contact for client billing inquiries, maintaining positive relationships and resolving issues promptly and courteously
• Assist with accounts receivable management, including monitoring aging reports and coordinating collection efforts
• Maintain accurate billing records and documentation in compliance with firm policies and regulatory requirements

Qualifications & Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two (2) years of experience with advanced Microsoft Excel functions, including VLOOKUP, pivot tables, and data analysis tools.
• Minimum of two (2) years of hands-on experience with QuickBooks or comparable accounting software preferred.
• Prior experience in legal billing or professional services billing preferred; familiarity with e-billing platforms (e.g., LEDES, eBillingHub) is a plus.
• Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment
• Superior written and verbal communication skills, with the ability to interact professionally with attorneys, clients, and colleagues at all levels
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
• High degree of accuracy and attention to detail, with strong problem-solving and critical thinking abilities
• Ability to handle confidential and sensitive information with discretion and integrity

Compensation Competitive annual salary range of $60,000 - $80,000, commensurate with experience and qualifications. Work Arrangement & Location This is initially a full-time on-site position based in either our Rockville Centre, New York City or Mount Kisco office, with the potential for a hybrid work arrangement after a successful three-month onboarding period.