Facilities Management Dispatcher/Office Coordinator
$25 - $25.5 per hourWellesley College
- # Facilities Management Dispatcher/Office CoordinatorApplylocations: Wellesley Collegetime type: Part timeposted on: Posted 3 Days Agojob requisition id: R0007543**At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising of faculty, students, staff, and alumnae, is guided by our shared commitment to educational excellence. Join us in this transformative journey!****Application Instructions:****When submitting your application, please adhere to the following requirements:*** **Carefully review all job details prior to applying.*** **Enter your legal name exactly as it appears on your government-issued identification.*** **Upload a comprehensive résumé/CV and cover letter in either PDF (.pdf) or Word (.doc) format.****Current Wellesley College employees must submit applications through the internal Workday portal by searching “browse jobs.”****Job Posting Title**Facilities Management Dispatcher/Office Coordinator**Job Description Summary**Admin Casual**Job Description**This position manages and coordinates all facility maintenance requests by receiving calls, creating and assigning work orders to technicians, tracking progress, and maintaining communication with all parties involved. Key responsibilities include prioritizing maintenance based on urgency, monitoring automated systems for alarms like HVAC and electrical issues, coordinating emergency responses, and performing administrative tasks to ensure efficient and seamless facility operations. Support campus-wide events requiring facilities coverage (commencement, reunion, student move-in) and respond to ad-hoc weekend dispatch needs as assigned. The role requires strong communication, multitasking, decision-making skills, and proficiency with computerized maintenance management systems (CMMS) or dispatch software. They report to Sr. Manager of Facilities Financial and Administrative Services. **Position Requirements:*** High School diploma or GED required, Associates or Bachelor degree Preferred.* 1 - 3 years of experience in dispatch service is preferred* Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future**Preferred Qualifications*** Bilingual in Spanish and English is preferred**Skills and Abilities:*** Experience in maintenance industry strongly preferred.* Experience in higher education setting preferred.* Ability to manage multiple tasks simultaneously and prioritize effectively, especially in high-pressure situations.* Strong attention to details and high interpersonal skills.* Strong analytical and decision-making skills to determine the proper course of action for various issues.* Familiarity with work order management system (TMA or similar) and project management system* (ProCore or similar) preferred.* Strong leadership skills and a collaborative, service-oriented approach to work.* Excellent communication and interpersonal skills for engagement with a variety of constituencies.**Position Details:**This is an intermittent, fixed-term role working up to 15 hours per week, 7:30am to 10:30am Monday to Friday. This position is required to work on campus and is not eligible for benefits.**Salary:**The pay range for this role is $25.00 - $25.50 an hour**Company Description:**Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!**Worker Sub-Type**Intermittent Fixed (Fixed Term)**Time Type**Part time**EEO Statement****At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish.****Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.**
- J-18808-Ljbffr Wellesley College
Vacancy posted 12 hours ago
Similar jobs that could be interesting for youBased on the Facilities Management Dispatcher/Office Coordinator in Wellesley, MA vacancy
$25 - $25.5 per hour
...Facilities Management Dispatcher/Office Coordinator This position manages and coordinates all facility maintenance requests by receiving calls, creating and assigning work orders to technicians, tracking progress, and maintaining communication with all parties involved...SuggestedFixed term contractInterim roleWork at officeMonday to FridayWeekend work- Wellesley College seeks an on-site Facilities Management Dispatcher/Office Coordinator to receive and prioritize maintenance requests, assign work orders to technicians, and monitor alarms. The role supports campus events and requires strong communication in a fast-paced...SuggestedPart timeWork at office
$24 - $26 per hour
...Dispatcher and Systems CoordinatorStarting Rate: $24.00-$26.00... ...pmThe Dispatcher and Systems Coordinator oversees the daily... ...President and Director(s) of Facilities and Fleet Management in ensuring that requests... ...Microsoft OutlookAbility to use office equipment such as scanner,...SuggestedWork at officeMonday to FridayAdvocates
Framingham, MA4 days ago- ...organized, resourceful, and people-first Office Manager & Executive Assistant to serve as the... ...an office of 25 employees, managing facilities, vendor relationships, building management... ...; submit and track service requests, coordinate repairs, and manage access for guests...SuggestedFor contractorsLive outWork at officeWorldwide
$29.45 per hour
...Shift: Monday - Friday 9am-5pm What you will do - • Manages scheduling and coordination of events related to general operations of assigned facilities. • Manage office security protocols and access • Order and manage kitchen and office supplies, including...SuggestedHourly payFull timeWork at officeLocal areaMonday to FridayShift workStryker
Waltham, MAa month ago- ...Facilities and Office Coordinator The Facilities and Office Coordinator works cohesively with facilities and administrative team members and requires... ...and meet deadlines. Position requires time management and multi-tasking abilities, must be organized, flexible...Full timeWork experience placementWork at officeRelocationMonday to FridayFlexible hoursAfternoon shift
$25.6 - $32.01 per hour
...of contact within the Dean's office and provides administrative support... ...support for the Dean. He/she coordinates school-wide events, search... ...coordinates student work-study, manages calendars, conference rooms, orders supplies and facility management activities....Boston College
Newton, MA5 days ago$25 per hour
...Office Professional At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational... ...organizational skills Ability to bend and lift 30 lbs. Management of office supplies Communicating with building management...Hourly payFull timePart timeFor contractorsWork at office- ...Posting West Newton Hearing Center, a busy hearing healthcare practice, is seeking a motivated and compassionate Front Office Coordinator to manage a high volume of patient calls while supporting daily front office operations. As the first point of contact for...
- ...professional services firm in Boston is seeking an Office Services Clerk to manage mail, photocopying, and facilities maintenance tasks. The role requires attention... ...mail distribution, monitor office supplies, and coordinate with maintenance staff. This position will...Work at office
- McKinsey & Company in Boston is seeking an Office Services Assistant who will provide high-quality administrative support in a dynamic office environment. The role involves maintaining supply inventories, overseeing the mailroom, and assisting with various office tasks...Work at office
- ...Benefits Dental insurance Health insurance Vision insurance Here at Negoshian's Towing & Service we are looking for Experienced Dispatchers for 1st, 2nd, & 3rd shifts. We are looking for someone who has knowledge & experience with heavy equipment, trucks, trailers, & vehicles...All shiftsFlexible hoursShift workNight shiftDay shiftAfternoon shift
Negoshian's Towing
Newton, MA1 day ago $37 per hour
...relationships with customers and drivers; utilize relationships to positively influence others What do you need to get started? 21 years or older Computer literate/Knowledge of Bay Area directions Upbeat, positive attitude Prior dispatch experience is a plus!...Flexible hoursTradeJobsWorkforce
Newton, MA4 days ago$93k - $123k
...environmentsImplement and maintain the 4-zone environment strategy, including data loss prevention (DLP)policy enforcement, application lifecycle management (ALM) pipelines, and Managed EnvironmentsManage the environment provisioning lifecycle and drive continuous improvements in...Full timeTemporary workLocal areaWork from homeWork visa3 days per week- ...months, 90% fewer resources to manage than the nearest competitor,... ...Summary: The Part-time Office Manager is responsible for the... ...of the office and building facilities. This role ensures a safe, efficient... ...management, facilities coordination, vendor oversight, and health...Part timeFor contractorsWork at officeLocal area3 days per week
Delinea
Boston, MA3 days ago - Stryker in Waltham, MA is seeking an Administrative Coordinator to support general facility operations. The role includes scheduling events, coordinating security, managing office supplies, serving as IT liaison, onboarding new hires, and coordinating with vendors and safety...Work at office
- ...Job Description Wealth Management | Boston, MS Administrative Assistant... ...and effective manner. Coordinates logistics for client calls &... ...appropriately Supports general office administrative duties (... ...supplies, etc), ad-hoc projects, facilities management and/or event...Work at office
Goldman Sachs
Boston, MA1 day ago $24 per hour
...Police Dispatcher The Public Safety Dispatcher processes calls regarding emergency and non-emergency situations in a 24/7/365 operation. This position handles calls for service (via radio, telephone and other electronic means) from throughout Wellesley College and...16 hoursPart timeLocal areaShift work- ...College is seeking a Community Service Officer (CSO) to operate in the Public Safety Department... ...Center as a call taker and dispatcher. The role may include campus patrols, parking... ...radio systems, access control, CCTV, and coordinate with local responders in a dynamic, multicultural...Local area
$58k - $62k
...Office Services Supervisor IST Management is seeking a new leader for the Boston team! The Office Services Supervisor will be responsible for overseeing... ...Certified Provider. We also provide a full range of facilities management and office services. We've been...Work at officeLocal areaMonday to Friday- ...Position OverviewAt Dris Corporation, the Cannabis Logistics Dispatcher is responsible for coordinating secure, compliant, and time-sensitive cannabis... ...incidents or issues on the road and coordinating with management, compliance staff, and appropriate authoritiesPrioritizing...Flexible hours
Dris Corporation
Natick, MA16 days ago - Simon in Burlington is seeking an Office Manager to support the center management staff and General Manager. You will plan, prioritize, and execute tasks with independence while maintaining strong time management. The role requires 3-5 years of admin experience, familiarity...Work at office
$122.6k
...world. Job Description The Senior Manager, Office Space Planning & Construction leads... ...across space planning, construction, and facilities operations. This role is not just... ..., and contract execution. o Design coordination, permitting, construction oversight, and...Contract workFor contractorsWork experience placementH1bWork at officeCDM Smith
Chelmsford, MA3 days ago$25 - $35 per hour
...Office Coordinator Applied Invention is a multi-disciplinary innovation company that partners... ..., and collaborating with IT and facilities to establish and maintain protocols to... ...coordination, conference room calendaring, managing demo calendar, parking and NDA management...Work at officeFlexible hoursDay shift$70k - $80k
...Office Coordinator & Administrative Assistant To CEO & CMO The office coordinator & administrative... ...kitchen and conference rooms. Manage incoming and outbound letters &... ...directly with vendors Provide general facilities and vendor support as needed Manage...For contractorsWork at office$19.81 - $28.3 per hour
...Mass General Brigham Office Coordinator Administrative Assistant Mass General Brigham relies on a wide range of professionals, including... ...transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription...Hourly payWork at officeRemote workShift work- ...seeking a Part-time administrative professional to support our office operations, with a focus on organization and efficiency across... ...The role emphasizes paperwork processing, onboarding, records management, and professional communication. The ideal candidate will be detail...Part timeWork at officeRemote work
- ...Dental Office ManagerWe are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk,...Full timeWork at office
Enlyst Staffing Solutions LLC
Natick, MA3 days ago - Business Development & Office Administrator GDI provides unequalled... ...and expertise in the facility services sector across Canada... ...development, vendor relations and coordinate administrative needs across departments... ...of Operations. Office Management & Administrative Support...Work at office
- ...Office Manager Odyssey is seeking a full-time, motivated, organized, and solutions-focused... ...the Office Manager for our Lincoln, MA facility. This professional is critical in ensuring... ...management and external vendors. Coordinate maintenance, service requests, workspace...Full timeContract workWork experience placementCasual workLive outWork at officeAfternoon shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Facilities Management Dispatcher/Office Coordinator. Be the first to apply!
