Healthcare Office Administrator

Part-Time Administrative Coordinator

Behavioral Health / TMS Practice

We are a small, growing behavioral health practice specializing in Transcranial Magnetic Stimulation (TMS), an innovative treatment for depression and other mental health conditions. We are seeking a thoughtful, dependable, and detail-oriented Administrative Coordinator to help guide patients through the treatment process, with a particular focus on insurance verification and authorization.

This role is ideal for someone who enjoys helping others, is comfortable navigating complex systems, and takes pride in providing compassionate, patient-centered support.

Responsibilities

• Verify insurance benefits and obtain treatment authorizations
• Communicate with insurance companies regarding coverage, eligibility, and approvals
• Serve as a friendly and supportive point of contact for patients with questions about insurance and scheduling
• Assist with patient scheduling and administrative coordination
• Maintain accurate records and help keep office processes organized and efficient
• Follow up on outstanding insurance and patient matters as needed

Qualifications

• Strong communication and interpersonal skills
• Professional, calm, and compassionate demeanor
• Excellent organizational skills and attention to detail
• Comfortable making phone calls and advocating for patients when needed
• Ability to work independently and manage multiple tasks
• Prior medical office, insurance, or healthcare experience preferred

What We Offer

• Flexible part-time schedule
• Supportive and positive work environment
• Meaningful work helping patients access life-changing treatment
• Training provided for the right candidate
• Opportunity for additional hours as a TMS Technician for candidates with an appropriate healthcare background
• Potential for future growth as the practice expands

If you are organized, reliable, and genuinely enjoy helping people navigate healthcare systems, we would love to hear from you.

To apply, please send your resume and a brief note about your interest in the position to:

***email_hidden***