Project Administrator

Job ID: 25-66225Location: Jacksonville, FLContact: Ayasha KadriContact Email: View email address on click.appcast.io Phone: 732 7192937Company: Mindlance SUMMARY: As a Project Administrator, you will be responsible for project administration of invoicing, documentation, and reporting to satisfy contractual obligations on active construction and maritime operations projects. GENERAL RESPONSIBILITIES: As Project Administrator, you will:

• Work with Project Management team to ensure costs incurred are being tracked and managed effectively by compiling, reviewing, and organizing cost data from internal accounts as well as 3rd party subcontractors.
• Work with accounting team to ensure clients are billed, and payments received according to contract terms.
• Compile and assist with project documentation controls, ensuring proper document management in accordance with client expectations.
• Manage reports and associated data for customer-required reporting needs such as local content expenditures to ensure compliance with customer and local government entity requirements.
• Assist Project Managers with processing Change Orders and ensure clients are billed accordingly.
• Ensure that contractors/subrecipients meet their requirements by providing oversight of the contractual agreements.

EDUCATION: Bachelor's degree in business, operations, engineering or related area; or a combination of post high school and equal experience may be substituted for education. Advanced degree and/or certification in contract management preferred. EXPERIENCE: 5 - 7 years interpreting and administering contracts. Operations, finance, document control and/or legal related experience preferred. TECHNICAL PROFICIENCY: Proficient in Microsoft Office products, including Excel, Outlook and Word. Experience with Project Management Software (Microsoft Project, Oracle Primavera, Smartsheet) is beneficial. COMPETENCIES: Ability to apply skill sets and demonstrate proven experience developing, improving, and streamlining processes to meet established goals and objectives. Ability to effectively manage projects that may vary in nature and scope.