Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can keep schedules, communications, and priorities running smoothly in a dynamic environment. The role requires sound judgment, strong organization, and the ability to handle sensitive matters with discretion.

Responsibilities:
• Oversee executive calendars, monitor inbox activity, and coordinate appointments to ensure leaders are prepared and aligned on priorities.
• Arrange business travel, build detailed itineraries, and manage logistics for meetings and events involving senior leadership.
• Prepare board and leadership meeting materials, organize agendas, document key discussion points, and distribute follow-up items.
• Review and process expense reports, invoices, and executive correspondence with accuracy and timeliness.
• Help maintain efficient office operations by tracking supplies, working with external vendors, and supporting day-to-day administrative needs.
• Contribute to project-based work by gathering information, conducting research, and assisting with task coordination across teams.
• Take ownership of special assignments and provide dependable administrative support as organizational needs evolve.• Must be based locally in or near Massachusetts.
• Demonstrated ability to manage competing priorities with strong organizational and time-management skills.
• Excellent written and verbal communication skills with a detail-oriented approach.
• High level of accuracy and attention to detail in administrative and coordination work.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and sound judgment.
• Valid driver’s license and reliable transportation.