Administrative Assistant II

Summary


Under limited supervision, provides high level secretarial and administrative assistance of a confidential nature for a Department Director or Division Manager; and ensures flow of accurate information in a timely efficient manner; and performs related duties as assigned.

DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)

1. Performs variety of routine and complex secretarial duties.

2. Responds to, records and/or routes incoming telephone calls, e-mails, or walk-ins, greets the public, and process mail.

3. Composes, types, transcribes, and edits a variety of correspondence, reports, memoranda, and other material from written draft or dictation.

4. Maintains confidential records and reports for department; establishes and maintains records and files.

5. Maintains schedules and completes travel arrangements for department heads.

6. Maintains, tracks and processes invoices and budgetary expenditures; prepares budgetary information and spreadsheets.

7. Prepares purchase orders; maintains inventories, and orders office supplies and materials.

8. Processes a variety of human resources documents including hiring requisitions, appraisals, promotions, attendance records and payroll input forms.

7. Responds to inquiries and requests.

8. May supervise staff or serve in a lead capacity.

9. Performs other related duties as assigned.


Salary


$22.61 hourly(Pay grade 48):

Excellent Benefits!


Qualifications


Associates degree with a major in Business Administration (education will be verified using the "Education Requirements" listed below) and four (4) years of related experience, or any equivalent combination of training and experience required. Proficiency in Microsoft Excel, PowerPoint and Wordhighly preferred.

A current and valid Florida drivers license is required. For application purposes, a valid drivers license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida drivers license within thirty (30) days from date of employment.


Education Requirements : To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by:


a) a public education institution in the State of Florida or any State or Territory of the United States; or

b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or

c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or

d) an institution whose degree or certification is accepted by institutions identified in either a, b or c above for the purpose of admission to institutions identified in either a, b, or c above.

International degrees will be evaluated to determine if they satisfy qualification requirements.


Additional Details


The selection process for this position may consist of any, all or a combination of the following tests: evaluation of training and experience, written examination, structured oral interview or other assessment method.


State of Emergency:
When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City.


How To Apply


If you are interested in applying for this position you apply online by selecting the Apply Now button at the end of the job posting. Applications must be received in Human Resources by the closing date.


The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation and physical is required as a condition of employment. Drug and alcohol screening may be required depending on the position.

Currency USD


Closing Date


Amount of Travel


Work At Home