HR Administrator

Role Title: HR Administrator

Location: Snoqualmie, WA

Shift: Monday - Friday, 8:00 AM - 5:00 PM

Role Type: Contract-to-Hire (6-month contract, possible conversion to permanent)

Work Authorization: US Citizen or Green Card holder required

Job Description

This employer is seeking an HR Administrator to support day-to-day Human Resources operations by coordinating onboarding and off boarding activities, processing employee transactions, maintaining HR records and systems, and providing administrative support to employees and managers. This role helps ensure data accuracy, regulatory compliance, efficient HR processes, and a positive employee experience through responsive customer service and attention to detail.

Responsibilities

• Coordinate and facilitate new employee orientation, including onboarding logistics, Day 1 communications, documentation, and new hire file preparation.
• Process employee lifecycle transactions, including hires, transfers, promotions, terminations, compensation changes, employee data updates, tax forms, Form I-9 administration, and related HR activities.
• Maintain accurate employee records, personnel files, HR systems, and tracking tools in compliance with company policies and legal requirements.
• Coordinate employee separations; including exit meetings, termination processing, final pay activities, and equipment return communications, and records retention.
• Serve as a first point of contact for employee inquiries by monitoring shared HR inboxes, responding to requests within 24 hours, and providing administrative support to employees and managers.
• Partner with Payroll to resolve timekeeping issues, process corrections, and support payroll-related transactions.
• Prepare, maintain, and distribute regular and ad hoc HR reports; partner with HRIS to support reporting and data integrity.
• Coordinate temporary staff, consultants, contingent workers, vendor administration, invoice processing, and workforce tracking.
• Support compliance initiatives, including employment recordkeeping, the OSHA Blood borne Pathogen Program, and adherence to applicable federal, state, and local laws and regulations.
• Support employee engagement, recognition, service award, and morale programs.
• Assist in the development, implementation, and administration of HR policies and procedures.
• Provide reception coverage and administrative support as needed.
• Collaborate with HR team members to ensure accurate communication, data integrity, and consistent HR processes.
• Uphold the organization's core values of integrity, innovation, accountability, and teamwork.
• Demonstrate behavior consistent with the organization's Code of Ethics and Conduct. Report quality issues or defects to management to support corrective action and prevent recurrence.
• Duties may be modified or assigned at any time to meet business needs.

Qualifications

• Associate degree in Business, Human Resources, or a related field preferred; equivalent work experience may be considered in lieu of a degree.
• Minimum of two plus years of administrative experience within a Human Resources department preferred.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong interpersonal, organizational, customer service, and time-management skills, with excellent verbal and written communication abilities.
• Ability to handle sensitive and confidential information with discretion, professionalism, and attention to detail.
• Ability to manage multiple tasks, prioritizes effectively, and consistently meet deadlines while maintaining a high level of accuracy and attention to detail.
• Working knowledge of HR best practices and applicable federal and state employment laws and regulations.
• Ability to work onsite in Snoqualmie, WA and support teams across multiple time zones while adapting to changing priorities in a fast-paced environment.