HR & Office Administrator

About AGSIW The Arab Gulf States Institute in Washington (AGSIW), launched in 2015, is an independent, nonprofit institution dedicated to providing expert research and analysis of the social, economic, and political dimensions of the Gulf Arab states and how they impact domestic and foreign policy. AGSIW focuses on issues ranging from politics and security to economics, trade, and business; from social dynamics to civil society and culture. Through programs, publications, and scholarly exchanges the institute seeks to encourage thoughtful debate and inform the U.S. policy community regarding this critical geostrategic region. About the Candidate The institute seeks an exceptionally organized, highly motivated individual with experience in human resources, business administration, and office management functions to join a growing organization with a current team of 16 full- and part-time professionals and an annual budget of approximately $3.5 million. The ideal candidate will be a self‑starter, who is comfortable working autonomously as well as with a team. Position Overview The HR & Office Administrator serves in a dual role involving the full spectrum of both human resource management and office management responsibilities in support of the institute’s overall mission and objectives. Specific Areas of Responsibility Human Resource Management (50%) Coordinate all AGSIW administrative efforts related to recruitment, onboarding, and termination for employees, interns, and visiting scholars. Create and maintain master HR files; ensure paperwork is complete and compliant with regulatory requirements. Administer AGSIW health benefits and retirement plans, including plan selection and open enrollment administration, change reporting, invoicing review/approval, and liaison with third‑party brokers on benefit plan setup and administration. Administer HR policies and procedures and assist with updates to employee handbook. Assist AGSIW staff with HR‑related questions and issues and provide periodic communication of benefit information to employees. General Office Administration (40%) Manage day‑to‑day office operations; maintain office activity calendar; supervise and coordinate overall office activities and provide administrative support to the executive leadership. Manage relationship with building management; coordinate office maintenance and repairs, tenant relations, and office security. Supervise the acquisition and maintenance of computer equipment, furniture, and supplies in accordance with the institute’s purchasing policies and budgetary restrictions. Identify and oversee services with commercial vendors for all of the institute’s operational requirements, including equipment, computer services, and office security. Information Technology Management (10%) Provide first‑level end‑user computer support, including equipment setup, periodic computer configurations, and Office365 administration (SharePoint, email accounts). Monitor computer and network security and coordinate with IT vendor to promptly address any issues. Education and Experience Bachelor’s degree in Business Administration or related field. At least 5 years of combined office management and human resource experience. Solid understanding of federal and state employment regulations. Working knowledge of office administrative and HR procedures and business systems (such as HRMS, timekeeping, fixed asset management, etc.). Strong Microsoft Excel skills and solid proficiency in other MS Office applications, specifically in Adobe/Word/Outlook. Must have authorization to work in the United States. Key Competencies Strong business acumen. Excellent written and oral communication skills. Interpersonal skills and customer service orientation. Planning, prioritizing, and organizing. Problem assessment and problem solving. Strong attention to detail and accuracy. Flexibility and adaptability. Benefits Salary commensurate with experience. Employer‑paid health and dental coverage. Retirement plan contributions. Paid time off. Equal Opportunity Employer AGSIW is an equal‑opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law. #J-18808-Ljbffr