Legal Recruiting Assistant

Legal Recruiting Assistant

We are looking for a legal recruiting assistant who thrives in a high-volume, fast-paced environment and gets genuine satisfaction from bringing order to chaos. This is not a passive support role. You will be hands-on across HR operations, recruiting, onboarding, compliance tracking, and documentation — working directly with the head of HR and C-suite leadership to keep HR running smoothly at scale.

If you are the kind of person who color-codes your folders for fun, follows up before being asked, and already knows what chatgpt, notion, and adp are — keep reading.

What you'll do

• Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy
• Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials
• Track deadlines, follow-ups, and action items across multiple concurrent employee matters
• Support benefit administration, I-9 compliance, and employment verification processes
• Assist with payroll data entry, audit support, and cross-referencing records

• Post job listings and manage applicant flow across platforms (linkedin, indeed, adp, etc.)
• Screen resumes and assist in scheduling interviews and coordinating with hiring managers
• Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized
• Support the talent acquisition team with logistics, communications, and candidate experience

• Coordinate new hire onboarding from offer acceptance through day 1 — paperwork, system access, equipment, and scheduling
• Maintain onboarding checklists and ensure all steps are completed and documented on time
• Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking

• Use ai tools (chatgpt, claude, etc.) to draft communications, analyze data, and automate repetitive tasks
• Work fluently in excel/google sheets to maintain trackers, audits, and hr data reports
• Support hr systems including adp workforce now, adobe sign, and internal databases
• Help build and maintain process documentation so institutional knowledge is captured and accessible

Compensation: $70,000 - $90,000/annually