Board and Council Coordinator

Board and Council Coordinator

The Board and Council Coordinator is a key administrative and operational partner supporting the Foundation's Board of Directors, National Advisory Council, President & CEO, and Chief of Staff. This highly organized professional coordinates board and committee meetings, executive schedules, governance records, budgets, events, and communications while ensuring exceptional service, confidentiality, and attention to detail. The ideal candidate has experience providing executive or board-level support, managing multiple priorities, and building strong relationships with volunteers, donors, and organizational leaders. This role is an excellent opportunity for a collaborative, detail-oriented professional who is committed to advancing the Foundation's mission through integrity, excellence, collaboration, and service. With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

Job Duties

• Board and National Advisory Council (NAC) Administration
• Executive Support
• Budget and Financial Administration
• Data Management and Reporting
• Administrative Support

Job Requirements

• High School Diploma or higher
• Three (3) or more years of progressively responsible administrative, executive support, board governance, or nonprofit operations experience
• Experience supporting senior executive, boards of directors, or volunteer leadership, including coordinating meetings, events, and executive schedules
• Experience managing confidential information with discretion and professionalism
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and virtual meeting platforms
• Valid driver's license and ability to travel locally for meetings and events, as needed
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Preferred Qualifications

• Bachelor's degree in business administration, communications, nonprofit management, public administration, or a related field; or an equivalent combination of education and experience
• Experience in higher education, nonprofit, healthcare, or foundation environments
• Experience supporting fundraising activities, donor relations, or volunteer engagement
• Experience with CRM/database systems such as Blackbaud Raiser's Edge NXT or similar donor management software
• Experience managing budgets, invoices, and financial reconciliations
• Experience working with board management software (such as BoardEffect) or similar governance systems

Required Skills

• Ability to work collaboratively as part of a team while exercising initiative and working independently
• Demonstrated ability to maintain confidentiality and exercise sound judgement when handling sensitive information
• Strong organizational and project management skills with the ability to coordinate multiple priorities simultaneously
• Excellent written and verbal communication skills
• Strong meeting, event, and project coordination skills
• Proficiency in Microsoft Office Suite and other office technologies
• Ability to build effective working relationships with board members, volunteers, donors, university leadership, and Foundation staff
• High attention to detail with strong proofreading, recordkeeping, and follow-up skills

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking.
• Frequent standing or sitting for prolonged periods
• Occasional climbing of stairs
• Frequent lifting up to 20 pounds
• Occasional exposure to outdoors and hot and inclement weather
• Frequent interruptions throughout the day

WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more. WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don't plan to slow down anytime soon. With a mission built on our core values of integrity, collaboration, excellence, and service, we strive to be an inclusive and equitable work environment. Managers are expected to model this behavior by clearly setting expectations and directly addressing non-inclusive behavior. In our pursuit to build and maintain a high-performing team, it is every individual's responsibility to contribute to our culture of belonging. Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to "elevate, celebrate and advance Wichita State University through engagement and philanthropy." In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. To Apply: Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position. WSUFAE is an EOE employer