Patient Scheduling Coordinator

Job Description

Job Description

About Star Sleep & Wellness

At Star Sleep & Wellness, we are dedicated to providing exceptional care for patients with sleep disorders. We go beyond traditional medical practices by building lasting relationships with our patients and offering personalized, lifetime care. As a forward-thinking team, we’re constantly at the forefront of innovations in dental sleep medicine. Learn more about our team and our mission at

About the Position

Star Sleep & Wellness is growing, and we're seeking a new team member for our Outreach Team! This full-time position is eligible for a hybrid work schedule upon satisfactory completion of the probationary period.

We’re looking for candidates who possess strong customer service skills, great phone etiquette, and a passion for helping others. Bilingual candidates are encouraged to apply. No prior medical office experience is necessary—we’ll provide the training!

Key Responsibilities

• Contact patients on the waitlist to offer earlier appointment opportunities and assist with rescheduling.
• Review provider schedules and adjust appointment templates to maintain adequate coverage and scheduling efficiency.
• Communicate with referring providers to obtain required documentation prior to initial patient visits.
• Assist with provider assignments and appointment coordination to support clinic operations.
• Contact patients regarding schedule changes and coordinate appointment adjustments related to provider or clinician time off.
• Learn and utilize AdvancedMD scheduling software to manage appointments and maintain accurate scheduling records.

About You

Regardless of position in the organization, these are the core values we look for:

• Value Reputation: Our name is everything! Every small action matters, so we expect you to be mindful of the big picture in everything you say or do. You’ll be an ambassador for the practice’s reputation.
• Adaptable to Change: We’re always evolving and forward-thinking. You approach challenges with a positive attitude, are open to learning, and are willing to break old habits to improve.