Office Manager

Position: Technical BU Admin / Office Manager

Location: NYC (Midtown), NY – Hybrid 3 Days a Week Onsite

Duration: 12 Months Contract

Payrate: $ 53 – $ 57 per hour

Job Description:

We are looking for a Technical BU Admin / Office Manager to support day-to-day business unit and office operations.

Experience: 3-5 Years of Experience

Key Responsibilities:

• Manage daily office and floor operations, including seating arrangements, workstation allocation, conference rooms, and space management.
• Coordinate new hire onboarding, including seating, equipment, access, and onboarding tickets for full-time and contingent employees.
• Manage staff movements, departmental relocations, and floor restacking activities.
• Coordinate hardware, software, phone, headset, and other equipment requests through internal ticketing systems.
• Liaise with HR, IT, Facilities, and other internal teams to resolve office-related requests.
• Oversee floor maintenance coordination, signage, confidential bins, and general workplace requirements.
• Maintain employee seating records, occupancy reports, and operational trackers.
• Support business units and maintain effective relationships with stakeholders across different levels.

Required Skills & Qualifications:

• 3–5 years of experience in Office Management, Business Operations, Business Administration, or Workforce Management.
• Experience working in a large corporate or multinational environment.
• Strong proficiency in MS Excel, PowerPoint, and MS Office Suite.
• Experience with ticketing systems, employee onboarding, and office space management.
• Excellent written and verbal communication and stakeholder management skills.
• Strong organizational, problem-solving, and multitasking abilities.
• Professional-level experience using AI tools.

Preferred:

• Financial services or banking industry experience.
• Experience in facilities coordination, workforce management, or business unit administration.
• Experience with space management and employee occupancy tools such as Manhattan.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates :

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.