Administrative Operations Coordinator

Position Overview:The Hometown Foundation is seeking a highly organized, proactive, and hands-on Administrative Operations Coordinator to support daily office operations, administrative functions, and internal project coordination across the organization. This role serves as a central administrative support position, helping maintain organization, communication, scheduling, and operational efficiency across multiple departments and initiatives. The ideal candidate is detail-oriented, adaptable, positive, and comfortable managing day-to-day office responsibilities in a fast-paced nonprofit environment. This position works closely with assigned leadership, who will provide direction, accountability, priorities, ongoing performance feedback, and measurable goals.Responsibilities:Manage calendars, scheduling, meetings, shared inboxes, and voicemailsPrepare agendas, capture meeting notes, and track follow-up items and deadlinesProvide day-to-day administrative and operational support to leadership and staffMaintain digital filing systems and shared platforms including Google Drive, SharePoint, Canva, Flickr, YouTube, and VimeoOrder office supplies, promotional items, and Foundation materials while tracking inventorySupport cross-functional projects by managing timelines, logistics, deliverables, and communicationCoordinate schedules, signage, materials, and administrative details for Foundation initiatives Maintain organizational calendars and track department deadlinesWork closely with assigned leadership to prioritize tasks and monitor project progressIdentify opportunities to improve workflow, organization, and team communicationAssist with Foundation marketing, communications, and website updateResearch community partnerships and promotional opportunitiesMonitor social media channels for engagement opportunitiesProvide administrative and logistical support for Foundation programs and events as neededAssist with registration, communications, vendor coordination, and onsite event supportPerform other duties as assigned by leadershipEnvironment:Office: approx. 65F - 70FVarying outdoor temperatures based on eventsSchedule:Office: Weekdays Monday - Friday 8:30am - 5:00pm.Some evenings and weekends as needed for events.Compensation:$20.00 - $25.00 per hourExperience:Preferred: Bachelor's degree in Business Administration, Communications, Marketing, Event Management or a related field preferred.Preferred: Two (2) - Four (4) years' experience in administrative support, office coordination, office management, project management or related rolesPreferred: Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite - Excel proficiency, and CRM database.Preferred: 6mo - 1 year experience working knowledge of all major social media platformsPreferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadershipSkills:Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc.; Ability to lift and move up to 30lbsStrong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basisOrganizational Skills: Ability to prioritize and meet deadlines; project managementWorking in a team based environment: Working independently and as a team player to ensure outstanding customer serviceQuality: Maintain integrity and high standards from all perspectives