Executive Assistant II

Executive Assistant II

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors within the Devices Demand Planning organization. This role involves strong organizational skills, high judgment, and attention to detail in managing competing priorities in a fast-paced, collaborative environment.

Responsibilities:

• Manage complex calendar and scheduling for both Directors.
• Prioritize amidst high volumes of information and requests, ensuring appropriate urgency.
• Monitor and track meetings, priorities, and manage travel and expenses.
• Handle all administrative support functions.
• Manage multiple tasks and action items, ensuring timely action on deliverables.
• React with appropriate urgency to situations requiring quick turnaround.
• Build effective working relationships across teams.

Essential Skills:

• Attention to detail.
• Advanced calendar management, fluent in all calendar invites in MS Outlook.
• Ability to work with confidentiality.
• Strong verbal and written communication skills.
• 4+ years of experience supporting senior management or Directors.
• Excellent PC skills with strong knowledge of Microsoft Office and Outlook.

Additional Skills & Qualifications:

• Bachelors degree preferred.
• Ability to complete a high volume of tasks.
• Experience in finance or related departments.
• Experience with recruiting coordination and general business.

Work Environment:

This is a full-time onsite role located in Sunnyvale, CA, working from 9am to 5pm PT, Monday through Friday. The team culture is supportive, hosting multiple engagement events monthly. The organization values an AI-forward approach, working cross-functionally across sales, marketing, and product line leadership. The role includes managing multiple Directors within a small team of approximately 25 employees, providing an opportunity to influence from a smaller scale to a broader organizational impact.

Job Type & Location:

This is a Contract position based out of Sunnyvale, CA.

Pay and Benefits:

The pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)