Temporary Events Coordinator

Our client, a premier luxury events venue in Midtown Manhattan, is seeking an organized and detail-oriented Events Coordinator to support the Venue Events Team with both administrative and event operations. This is an excellent opportunity for someone who thrives in a fast-paced hospitality environment, enjoys multitasking, and is passionate about creating exceptional client experiences. This position requires open availability, including weekends, as schedules are determined by the venue's event calendar.

• Location: Midtown Manhattan (Fully Onsite)
• Assignment: Approximately 6-month contract
• Pay: $24–25/hour
• Schedule: Open availability required, including weekends. Hours vary based on scheduled events.

Responsibilities:

• Provide administrative support to the Venue Sales and Event Services teams
• Prepare and assist with proposals, contracts, addendums, Banquet Event Orders (BEOs), floor plans, and tasting materials
• Answer incoming sales calls and direct client inquiries
• Respond to event leads and assist with client communications
• Coordinate and support venue site tours and walkthroughs
• Process client payments and checks
• Track vendor commissions and maintain accurate records
• Prepare, print, and organize event menus, signage, labels, and event materials
• Coordinate vendor documentation, including Certificates of Insurance (COIs)
• Compile and maintain reports, including Monthly Leads Calendars, Six-Week Forecast Reports, and other operational reporting
• Submit invoices and assist with billing documentation
• Organize and maintain digital event files and documentation
• Coordinate client deliveries and event logistics
• Provide on-site event support before, during, and after events as needed
• Assist with additional administrative and operational projects to support the Events Team

Required Qualifications:

• Previous experience in events, hospitality, catering, luxury venues, hotels, or event planning
• Strong administrative and organizational skills with exceptional attention to detail
• Excellent customer service and professional communication skills
• Comfortable managing multiple priorities in a fast-paced environment
• Proficient with Microsoft Office, particularly Outlook, Excel, and Word
• Experience preparing reports, maintaining calendars, and coordinating schedules
• Ability to work a flexible schedule, including evenings and weekends, based on event needs

Preferred Qualifications:

• Experience with TripleSeat and/or Prismm (Allseated)
• Experience supporting luxury events, weddings, corporate events, or hospitality operations
• Familiarity with BEOs, contracts, event documentation, and vendor coordination
• Experience handling client-facing responsibilities in a hospitality or event setting

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn.

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