Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to provide onsite support for documentation and compliance activities tied to active projects in Atlanta, Georgia. This Long-term Contract position is well suited for someone who excels in a high-volume environment, keeps records organized, and helps ensure vendors and subcontractors can move through payment processes without unnecessary delays. The role offers hands-on exposure to project operations, administrative coordination, and financial support functions within a construction-focused setting.

Responsibilities:
• Oversee the collection and maintenance of project-related compliance records for numerous active jobs, ensuring files remain accurate and accessible.
• Communicate with subcontractors, suppliers, and vendors to secure outstanding paperwork such as lien waivers, signatures, insurance documents, and other required materials.
• Examine incoming documents for completeness, correct dates, proper authorization, and alignment with project requirements before processing.
• Track insurance-related records, including certificates of insurance, workers' compensation coverage, and vehicle liability documentation, to confirm ongoing compliance.
• Partner with project accounting personnel to address missing or incorrect paperwork that may interfere with invoice and payment timelines.
• Update spreadsheets, status trackers, and administrative logs to provide clear visibility into documentation progress across projects.
• Organize, scan, and retain both digital and hard-copy records to support orderly project documentation management.
• Assist with general office coordination, including document handling, mail distribution, and other administrative tasks that support daily operations.
• Provide clerical support to accounts payable activities, such as preparing backup materials and handling check-related documentation as needed.• Demonstrated ability to manage administrative tasks with strong accuracy and close attention to detail.
• Proven skill in balancing multiple priorities and meeting deadlines in a fast-paced work environment.
• Proficiency in Microsoft Office applications, especially Excel, for tracking information and maintaining reports.
• Strong written and verbal communication skills for effective follow-up with external partners and internal teams.
• Ability to follow established procedures and maintain complete, accurate documentation.
• Availability to work onsite in Atlanta, Georgia in a business casual environment from Monday through Friday.
• Prior experience in construction administration, compliance coordination, project documentation, or accounts payable support is preferred.