Legal Assistant

We are seeking a highly skilled and detail-oriented legal assistant/legal secretary/paralegal with strong experience supporting plaintiff-side litigation. The ideal candidate has an understanding of medical terminology, complex injury cases, and the unique procedural demands of medical malpractice matters. This role requires exceptional organizational skills, the ability to manage multiple cases simultaneously, and the ability to transcribe dictation. A positive, can-do attitude and a commitment to providing exceptional support are key to success in this role. Job duties/Key Responsibilities: Transcribe and proofread legal documents, memos, and correspondence. Adeptly e-file documents with the court and monitor incoming e-court documents, save to document management system, advise attorney, diary accordingly keeping track of motion opposition and reply deadlines, and carry/withdraw as needed. Manage attorney’s calendar Prepare HIPAA authorizations to secure client’s medical records, request records from all providers, track records, and follow-up to ensure received Prepare expert packages and keep track of all experts in each case Draft tort claims notices Process third party and vendor invoices. Open mail and scan to appropriate electronic file. Copy and fax legal documents in a timely manner. Answer phone calls, take notes/messages and redirect calls when appropriate. Schedule and confirm meetings as needed. Send out trial notices to client, expert, witnesses and update/maintain trial calendar. Prepare and serve subpoena. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders to attorney. Independently handle follow-ups (for records, subpoenaed info, meetings, expert reports, etc.) Qualification/Skill Requirement: 3+ years' experience as legal secretary/assistant in plaintiff personal injury firm is a must – medical malpractice a plus. Superior written and oral communication skills Experience with legal documents and legal and medical terminology is essential Ability to type at a speed of at least 60 wpm with a high degree of accuracy. High attention to detail, especially proof-reading transcribed letters to ensure grammatically correct. Must possess strong organizational and time-management skills and ability to effectively multitask, prioritize and meet deadlines. Able to work independently but also as part of a team to ensure proper workflow. Demonstrate a courteous and professional demeanor to clients and co-workers. Experience using dictation and transcription software. Knowledge of online court filing systems is required. Solid computer skills, particularly in MS Word and Outlook; experience with document management system required; Smart Advocate is a plus. Job Type : Full-time in office Schedule : Monday to Friday Salary range : $60,000 - $80,000+ The compensation salary for this position will be determined during the interview process and may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education, certifications or other professional licenses held. Depending on your eligibility, benefit options for full-time personnel include: Medical/Prescription Drug Coverage 401(k) Life Insurance Sick Time, Paid Time Off, and Paid Holidays Flexible Spending Accounts And other benefits (such as leaves of absence) required by law EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact View email address on click.appcast.io. #J-18808-Ljbffr