Payroll Specialist

A Day in the Life of a Payroll Specialist

A Day in the Life of a Payroll Specialist is dynamic and detail-oriented, requiring a deep understanding of payroll operations, compliance, and timekeeping systems. Each day begins with processing and maintaining weekly and bi-weekly multi-company, multi-state payrolls using ADP software, ensuring that every entry is accurate and every deadline is met. From importing and reconciling pay data from various timekeeping systems to handling complex data compliance issues, this role is essential in supporting the integrity of the company's payroll functions and adhering to company policies, as well as federal, state, and local laws.

The Payroll Specialist is also the go-to person for resolving a wide range of HR-related payroll issues, including unemployment claims, employment verifications, garnishments, and both hiring and termination processes. A strong grasp of Davis-Bacon and prevailing wage laws is critical, as is the ability to process and manage prevailing wage reports with precision. This position also requires daily interaction with the BOLT timekeeping system, ensuring records are reviewed and managed efficiently. If you thrive in a fast-paced environment where accuracy, confidentiality, and compliance are key, this is the role for you.

Responsibilities:

• Manage payroll processing, including new hires, terminations, bonuses, adjustments, garnishments, and out-of-cycle checks
• Reconcile payroll and general ledger accounts; troubleshoot discrepancies and ensure audit-ready records
• Review time clock reports for accuracy and make necessary corrections
• Prepare and file Prevailing Wage and Certified Payroll through systems such as LCP Tracker and Washington L&I
• Track and document compliance with required training, certifications, licensure, and assessments
• Maintain employee records, including leaves of absence, non-taxable wages, and employment verifications
• Develop and update payroll policies, procedures, and reporting tools
• Generate regular and ad hoc payroll/HR reports to support leadership and compliance needs
• Coordinate with HR Operations to ensure accurate employee data and absence administration

Experience & Education:

• 3+ years' experience with payroll systems; job costing experience preferred
• 1+ years' experience in Human Resources
• HCM/ADP experience and CPP certification preferred
• Bilingual preferred
• Associate's and Bachelor's degree, or equivalent work experience

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third party resume submissions are not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.