Legal Secretary

LHH is working with a great law firm seeking an experienced Legal Assistant / Secretary to support a busy commercial litigation practice. This role will provide high?level administrative and litigation support to 45 attorneys in a collaborative, fast?paced environment. This is a hybrid role, 3 days onsite and 2 days working from home.

Essential Duties & Responsibilities:

• Prepare correspondence, memoranda, pleadings, and other legal documents
• Assist with new matter intake, including conflict checks, opening files, and preparing check requests
• Handle state and federal court filings , including e?filing (required)
• Calendar deadlines, response dates, hearings, and other critical dates
• Create and format tables of contents and tables of authorities
• Assist with client billing, including reviewing and editing proformas, preparing cover letters, and sending finalized invoices
• Organize, scan, copy, and maintain legal documents in both paper files and document management systems
• Schedule depositions, hearings, and meetings; coordinate court reporters and conference rooms
• Manage multiple attorney calendars and proactively track deadlines
• Answer phones, take messages, and route calls appropriately

Qualifications:

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Minimum typing speed of 50 WPM with high accuracy
• Strong written and verbal communication skills
• Highly detail?oriented with the ability to manage multiple priorities and meet deadlines
• Team?oriented with the ability to support attorneys and colleagues
• Flexibility to work overtime as needed during peak workload periods

Details & Experience:

• Minimum 5 years of legal secretarial experience in a relevant practice area
• At least 2 years supporting billing attorneys
• Prior commercial litigation experience strongly preferred
• Hybrid - 3 days onsite and 2 days working from home (San Francisco, CA)
• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $115k to $125k a year and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance